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News and Public Affairs Committee: March 20, 2014

Call to Order
Present: Alycin Bektesh, Sarah Ryterband, Kelly Miller, Maria McKinley, Helen Harrell
Absent: Carolyn VandeWiele, Alex Lichtenstein, Cynthia Roberts-Hall

News Director’s Report

Democracy Now!
Democracy Now! now comes in through an audio port. While broadcasting Democracy Now! is improved by this, it potentially creates an issue in transitioning from in-house segments to the program as both are played off the computer and the audio port plays a high-pitched tone until the show goes live. Offered the idea of moving them to 9 a.m. to take the place of the second-run Hightower. Ultimately decided that its best not to rearrange program schedule but to, instead, switch medium that segments are played out of. Teach traffic and 6 – 8 a.m. programmers how to do this.

Need Newsies Guidelines
Would help for volunteers to understand their place within the department. Need job descriptions for all positions, including show producers, helps hold people accountable and easier then to take action when people aren’t living up to their roles. Would be nice to have a welcome letter from NPAC, maybe instructional video so new news volunteers get to know some of the other people they may see in the station, understand NPAC liaison system and requirements such as Quarterly and Annual Meetings.

NPAC Minutes Violation
Already solved during committee comment. Minutes responsibility moved away from Carolyn VandeWiele and on to monthly attendee. Carolyn must still get us up to date on past meetings.

I’m Homeless Series
“I’m Homeless” series running with good feedback form the community and the homeless.

Program Review: Brown County Hour

  • Needs spontaneity/naturalness in interviews and other segments.
  • Speak to those outside the “in crowd” of Brown County
  • Issue of advocacy – better to remain journalistic and use advocacy in other ways – call out for volunteers for environmental organizations or have a regular Brown County update on EcoReport.
  • If we want to be more ergular, maybe could add in news items or segments to the Daily Local News.
  • Underwriting sounds too much like an advertisement.
  • Try to involve youth in the programming

Committee Vote: Green Light, on annual review track for March 2015

Program Review: Activate!

  • Has strayed from mission of encouraging others to volunteer in the community by including employees and those without passion as guests
  • Can’t be an infomercial for an organization
  • Needs to be about the volunteer, why they want to volunteer, why they chose that organization, what difference it has made to those they’ve helped and to themselves
  • NPAC acknowledges that often times it is the staff trying to make sure the volunteers represent them perfectly, so try to control the interview. Perhaps better to approach volunteers, not organizations, through contact lists like the “Be More” nominations.

Committee Vote: Yellow Light, comments to producer from Helen, three month follow-up with Jennifer attending June 2014

Approval of Minutes
All vote yea

Adjournment
8:53 PM

Next meeting is scheduled for April 17.

Carolyn VandeWiele is liaison. Shows to be reviewed: Volunteer Connection, An Organic Conversation

Information Technology Committee (Formerly Technology Committee): March 5, 2014

Call to Order
Present: Markus Lowe, Johrdan Vicstein, Cleveland Dietz, Ronald Neely, Richard Fish
6:00 PM

Improving Our Streaming Signal

WFHB will switch its streaming service providers. Markus recommended we go ahead and sign up for ShoutCheap and keep our service with GoDaddy until the new stream was in place and operating. This was agreed. We will pay for two services for one month. ShoutCheap will save the station at least $5.00 per month, and provide more reliable service. It will also give us more capacity. The present stream begins to have problems when 20 or more listeners are on at the same time. The new stream will be good for 50 listeners, and is scalable in steps as our audience increases. ShoutCheap also gives much better statistics and analytics. The high-quality stream will still be 128K, and the low-quality stream will be at least 32K (as it is now), but could be greater.

Cleveland will sign up for the service, and Markus and Johrdan get the new stream up and running.

Improving Internet Connectivity

WFHB will switch its Internet service from Comcast to Smithville, which will upgrade us from coaxial cable to fiber optic. Smithville’s connectivity will be more reliable, could be faster, and will be cheaper. Cleveland has consulted Smithville, and their service is available to us. They already connect the Waldron and Fountain Square. The next step is for their techs to come out and do a site survey, to see exactly what will be required to extend the fiber connection to the station. Having done that, they can quote us an installation cost. This will happen soon. Cleveland did not have a definite date. Actual installation will be scheduledd with Johrdan, so he can be present when it happens.

March 10, 2014: Cleveland reports: “No go on Smithville for ‘probably a couple of months’ as they don’t have the fibder down to provide voice service. We’re going to have to wait a bit. Tony said he’d have more information in a couple of weeks.”

Website

Markus reported that Alycin asked for links to the archive to be placed on all program pages. He will do this.

Online Ticket Sales

Cleveland asked if it would be possible for us to sell tickets for WFHB events on our website. The Buskirk-Chumley Theater will do this for us, but not for free. Markus thought it might be somewhat complex to create our own software. After consideration, it was reckoned that we might have 12-15 events each year for which we charge admission, so there is a limit to the amount of hours and effort it’s worthwhile to put in.

Mobile Credit Card Sales

Cleveland asked what it would take to be able to take credit cards in the field, for sales or donations. Markus and Johrdran recommended we get an account with square.com for this purpose, and also purchase a “My-Fi” adapter to get Internet connectivity anywhere through cell phone service, which would cost about $100.00. This would work with a smart phone or laptop. Cleveland noted that the station has a Chromebook which is not used much and would fill the bill.

Remote Internet Feeds

Cleveland noted we have a dongle with Verizon, a service which allows remote Internet feeds, costing $60.00 per month. It is not used much at present, only for Local Live shows from recording studios. Johrdan suggested that we eliminate that service and sign up for a different service that would only cost money when it is used.

The Newsletter On the Website

Markus reported he is working on this, and must integrate the MailChimp program that distributes the newsletter. People need to be able to find the newsletter on the website (and the archive of back issues) and also subscribe or unsubscribe.

Computer Use at the Station

Richard brought up some problems he’d had producing his Bloomington Beware module on Sunday nights. He asked that when system changes be made, more efforts should be made after that to inform all the users of the system. Cleveland and Markus pointed out that the production computer in the small studio is practically an antique, but keeps working for the present.

Everyone also reported finding computers left in the middle of something, files not saved, browsers or emails or Spinitron not logged out, etc. This is a human problem and a training issue. Cleveland may put out the word on Spot-Online about this and ask Alycin Bektesh to tell the News Department. Richard will start mentioning this when he trains people. Johrdan recommended strongly that people always browse the Internet in “private” or “incognito” mode (Control-Shift-P in Firefox) to avoid loading the system with everybody’s browsing history, but did not know how to make this the default.

New Committee Member

Markus asked Ronald about his experience and interest in the committee. Ronald has some audio and IT experience and will see about checking out the Facilities Committee before he decides how he best fits in.

Technology Committee Minutes: February 5, 2014

Attendance: Markus Lowe (ML), Johrdan Vicstein (JV), Richard Fish (RF), Reina Wong (RW), Cleveland Dietz (CD). Alycin Bektesh attended at the beginning, and then left, deciding she was not needed as a committee member but would be available if needed.

Call to Order: 6:03 PM

RF asked about renaming this the “Information Technology Committee” or “IT Committee” to avoid confusion with audio or radio technology. There was general agreement. CD pointed out that audio and radio tech came under the Facilities Committee.

There have been some reports that the Pongo_SFTP hyperlinks don’t work. FILEZILLA is suggested as a simple, free program that seems to work OK.

An SPJ nomination for the news website was suggested.

CD: Rich Reardin has a connection at I.U. that could hook us up with Informatics students who could help migrate archives to new site. Markus suggested it should be one competent person in SQL database management and PHP code, rather than a group or team. Best arrangement would be an unpaid internship with academic credit given to the intern.  Alycin suggested calling the Informatics counselor to set up credit partnership. This would probably be a semester-long project. CD will get back to Rich Reardin on this.

Reporting weather-related events, school closings and the like: Info has been coming in piecemeal, at different times. DJs should be able to update the information and produce “live” reports as it comes in. A place on our website could be created where people could post information; RF asked if that could result in bad information (unauthorized). ML said the info would have to be vetted. This needs to be organized: make up a list of all the possible organizations we might want to hear from, and do outreach. Find out who communicates closures and delays, ask how to get on the list of media outlets, find out what their preferred methods are (telephone, email). Create a way to put this info on the computer so on-air people can access and update it.

Live webstream: CD reports some complaints. Our live webstream is currently self-hosted with a virtual server on GoDaddy. Receiver in the closet picks up 98.1 and feeds to Icecast (GoDaddy). We can have 15-30 simultaneous users. ML thinks ShoutCheap can handle more. We are using ShoutCheap to send remote streams back to the station. ML: combine all three streams to ShoutCheap. JV: experiment by creating a Virtual Private Server (VPS) as a second “beta” stream. It would have a different URL, anyone who has bookmarked our present stream would have to update. JV: possibly use an “alias”?

JV: best if we could get away from assigned DNS. ML: the port assigned by ShoutCheap is the issue, we could ask for a specific port.  JV will set up the second “beta test” stream over the next month, without messing with the present stream. We will ask those who had problems to try this new stream. RF offered to ask his listeners to test it – has a couple of dozen people who get email about Firehouse Theatre each week. RW asked to be added to the list, she’s a mobile listener, uses TuneIn.

Problems with the webstream could come from various points in the chain. CD will ask Jeffrey Morris if he could put in a direct wired connection from the Board to the streaming computer; this would eliminate any glitches coming from the RF chain.

Internet connection: currently with Comcast. RF asked if we could get on Smithville: they now have a major fibreoptic trunk running right through town, and RF’s dayjob (St. John Associates, 300 West 1st St.) switched to Smithville. JV and ML had not thought this was an option. CD and JV will inquire to find out.  JV suggested a PFSense router in front of the modem, if possible.

Audio updates—Markus will look into a more robust audio player for the website.

Getting data on how and who is using our website. We have Google Analytics now. RW asked about a statcounter, JV said we have to have a specialized tool or set of tools to go beyond Google Analytics, and we probably don’t want to. JV and ML felt like getting the data and displaying it was opening a can of worms, but said they would look into options.

Board had asked, what if JV was unavailable, or someone else had to stand in for him? Server = FreeNAS. Johrdan identified it as a very easy web interface with very good documentation. We don’t really do anything that’s off the beaten path. If someone were to replace Johrdan, he says it would take them about a day of reading through FreeNAS documentation.

Backups Issue: Johrdan is storing our off-site back-ups for servers at his home on his personal hard-drives. We’re approaching 3 TB on Pongo, and JV an ML estimate this will grow at about 1 TB per year. Proper backups require triple storage: servers in use, a set of backups in-house, and a second set of backups off-site – total 9 TB at present. JV strongly suggested a fireproof safe for our in-house backups. Backing up to “the cloud” is not a good option, we have too much data and there are issues with cloud security. Best option is to purchase good “enterprise-grade” hardrives, 7200 rpm, such as Western Digital or Seagate. It would be more efficient to store back-ups at the station. If we did this properly, we would pull the hard drives out of the server every two weeks. A fireproof safe would alleviate Johrdan’s worries.

JV says IT needs are more about network, rather than PCs around the station. Most immediate need is a new Network Switch, estimated cost about $400.00.  A better wireless access point would help. Reliance on WI-FI is not ideal. Ethernet cabling throughout the station would be a big help, but would be a pretty big project to install. Wiring would have to run through walls & ceilings, ports and plugs installed in every room. RF asked if we would need to go through Ivy Tech for permission, CD said no we would not.

Priorities: Network switch, ethernet cabling, better wireless access point.

RF asked about getting class data to students via our website. JV suggested using a publicly-shared Dropbox folder, and ML agreed this was more accessible, less risk if data goes to people not associated with the station, handier for immediate needs.

RF asked if a Board member was needed or useful on this committee. ML, JV, and CD said probably not. RW wondered how useful her presence was.

Adjournment: 7:28 PM

Board Meeting Minutes: November 25, 2013

Call to Order: 7:10 pm

-Members in attendance: Joe Estivill, Richard Fish, Kevin Jones, Carolyn VandeWiele, Matt Pierce, Pam Davidson, Maria McKinley, Cleveland Dietz

PUBLIC COMMENTS

- Maryll Jones, Mark Lowe, Louis Malone, Anson Shupe, Clarence Boone, Jeffrey Morris, Jim Manion, Peter Kaczmarczyh, Jeanne Smith, Liza Pavelich, Joy Shayne Laughter, Kelly Wherley, Mark Tschida, Steve Pollitt

- Joe Estivill: Read the bylaws, get involved.

REVIEW / APPROVAL OF MINUTES

- Estivill asks to delay the approval of meeting minutes. Davidson makes a motion to delay. Pierce offers a second and vote is unanimous.

GENERAL MANAGER’S REPORT

- Co-Promotions: Village Arts Walk in Nashville 11/9 and 11/10; IDEAS Network at Monroe County Public Library 11/11; Kalispell, Busman’s Holiday and Vollmar at The Bishop Bar 11/15; My Sister’s Closet fundraiser at American Legion Post #18 11/30

- Hot Spot Dance Party at The Root Cellar Lounge 11/15

- Hoagy Carmichael birthday celebration concerts at The Players Pub 11/21 and 11/22 brought in approximately $440

- Updated DJ guidelines should be ready by the end of the year

- PRSS membership is up for renewal. We need to decide by December 31 if we want to remain a member of this distribution network. Total cost is more than $4,000 per year. We’re able to acquire Zorba Paster On Your Health, Isla Earth, and SoundBeat from it. Zorba costs an additional $3,298 per year. We do accept $4,000 grant from Raymond Foundation

- Harmony School intern working in the music library for organization

- Potential collaboration with Youth Services Bureau in the works

- Nash Hott will be leaving at the end of the semester to take a job as a TA

- CPB application is in. We lost $2,000 as the amount is now down to $68,000. The government shutdown led them to front-load the distribution and lower the total amount given.

- Matchstick Initiative application process does not seem as complex as Community Foundation made it out to be. It will require input from board members and probably be up to the Executive Committee to fill out. Due on January 31

- There are currently no applicants for the Ivy Tech work study position

TREASURER’S REPORT

- Income report: still recovering pledges from Fall Fund Drive last month

- Special event income was from Hoagy Carmichael birthday party

- Underwriting line item is short and we have a pending decision supposedly from Sahara Mart

- More expenses under office supplies

- We are ahead $3,000 this month

- We are down slightly for the quarter due to less coming in from fund drive. Dietz suspects the lesser results were due to government shutdown, local layoffs at GE and Smithville

- Year-to-date we are $2,000 short, partially because of the STL transmitter purchase

- Stampfli & Associates offered a scenario if we are considering renting out studio space, it may cost a small amount in property tax and would add an extra form when filing return. We might consider donating space (as long as end product is aired on WFHB). Nonprofits have to account for this kind of thing as unrelated income, property tax and what percentage of income.

- A CD player in the air room has died. An IRS individual was incorrect when telling us we need to designate a POA to allow them to talk with our accountant. We just need to send a letter.

MUSIC DEPARTMENT REPORT

- Current projects include on-air promos to promote our departments, logging our “flights,” record fresher promos for news and music departments, and updating the DJ guidelines

- VandeWiele stated the production on the last Lotus Live CD “is marvelous.”

OLD BUSINESS

- Concerning “The Cage” – Jeffrey Morris and Dietz will meet ASAP to come up with a list of improvements, repairs, requests to present to Paul Daily by 12/15. John Whikehart has announced he will retire mid-January.

- Digital Board replacement – The price is good at $8,000. The Facilities Committee will need to take a look and provide a written request, even if we are not able to install it for a while. There’s approximately $10,000 in the Capital Account. When the time comes for a new board, we’ll need to take steps to provide different learning curves, set up mentors, debrief, and have staff serve as cheerleaders.

- Health insurance – Bill Stant is currently out of town. Dietz asked Stant to review our insurance. Kim Sims from First Insurance Group says our insurance will be changing and that prices will likely be changing, too.

- Christmas bonuses – Dietz is hunting in HR and financial records for a history

- 12/7 – Quarterly meeting, 12 noon, place to be determined. Ivy Tech’s policy for rent-free option is the week before.

- 12/23 Board meeting – Since the Board meeting will be 2 days before Christmas, 12/16 is also available for the Hooker Room and the meeting will be changed to the 12/16.

- The Board moves down the hall to the McCloskey Conference Room for a closed session dealing with the GM hire. The Board looks at the applicant pool to initiate the discussion. The interim GM is interviewed for the position. The Board votes in favor of hiring Dietz as the permanent GM.

Meeting adjourned: 11:30 pm

Volunteer Committee Minutes: February 3, 2014

Attendance: Kelly Wherley (KW), Louis Malone (LM), Vera Grubbs (VG). Cleveland Dietz (CD) was present for part of the meeting.

Call to Order: 6PM

- Initial discussion about the mission and focus of the committee

-  Good database of perspective volunteers, active volunteers and alumni already in system with volunteer coordinator, KW.

-  Detailed discussion on how to handle new volunteers in regards to placement and matching of talent, skills and experience.

-  Speculated about the duties of a development director in reference to the recruitment and/or training of new volunteers. CD cautions us that the development director will probably be concerned mostly with fund-raising.

-  CD suggests that the volunteer committee resurrects and revamps a previous Volunteer Handbook. He will search for an old copy/template.

-  Related documents , such as the orientation sign-up sheet, should be modified and refined to better gauge the applicants’ commitment and enthusiasm as an active volunteer.

-  A Code of Conduct (behavior) to be included in handbook.

-  Also need to establish a set of standards and expectations for perspective volunteers.

Adjournment: 7:15 PM

Next meeting scheduled for Monday, Feb.10 , 6 PM at the station

WFHB Quarterly Meeting Audio: December 7, 2013

Play

Board Meeting Minutes: October 28, 2013

Call to Order: 7:17 pm

–Members in attendance: Joe Estivill, Richard Fish, Kevin Jones, Carolyn VandeWiele, Matt Pierce, Pam Davidson, Maria McKinley, Cleveland Dietz

REVIEW / APPROVAL OF MINUTES

–Minutes were reviewed, amended “motion to adjourn” item was accepted. Matt moved to approve the minutes, Richard seconded, and vote approve the minutes from September’s meeting was unanimous for.

PUBLIC COMMENTS TAKEN RE: GM HIRING

–The following individuals offered comments to the Board on the topic of the candidates for the GM hiring: Emily Jackson, Patrick Siney, Gregory Travis, Reina Wong, Tom Szeymanski, Mark Lowe, Kelly Wherley, Marc Tschida. One person met all 3 candidates and gave a summary of what each candidate might bring to the station, one person talked about the qualities of the station and asked that we keep that in mind. Of the six remaining, three knew Chad Carrothers and not the other candidates and three knew Carrothers and one other candidate. Six individuals shared their support for Carrothers specifically.

CLOSED SESSION

–GM hiring and candidates; Back pay for paid staff; Interim GM’s contract expires; Personnel/volunteer issue

TREASURER’S REPORT

–Tabled for discussion, handouts provided, additional copies available upon request

GENERAL MANAGER’S REPORT – All tabled for discussion

–Fund Drive Update – handouts provided, additional copies available upon request

–Digital Board Replacement Costs – handouts provided, additional copies available on request

–New Bank & Fees, IRS POA, credit card processing

OLD BUSINESS – All tabled for discussion

–Visioning experience

–Master committees

–Kevin Jones and the Cage

–New transmitter info

NEW BUSINESS

–Makes notes on the GM hiring process for future reference – tabled

Meeting adjourned: 10:10 pm

Board Meeting Minutes: September 23, 2013

Call to Order: 7:07PM

–Members in attendance: Joe Estivill, Pam Davidson, Matt Pierce, Richard Fish, Cleveland Dietz, Maria McKinley

REVIEW/APPROVAL OF MINUTES

–No minutes available to review/approve

TREASURER’S REPORT

–Joy will be reducing her time with grant writing. One more paycheck is due before the end of the month. Moving forward with underwriting will wait until fund drive is over.

–Firehouse Follies underwriting is usually $500, but this last event, $175 came from Mike Kelsey Fund.

–Drive Premiums: Pam Davidson said donors must deduct the worth of the premium in order to deduct the difference for tax purposes. Cleveland Dietz will take a look at the wording to verify that we are making the correct announcement on the air (the paperwork/receipt shows the correct amount).

–With regard to credit card purchases made on behalf of station business, checks and balances are in place. Joe Estivill and Cleveland Dietz check the statements.

GENERAL MANAGER’S REPORT

–Publicity: “Dirt,” a storytelling event, was held at The Bishop on 9/13 and featured in the Indiana Daily Student; WFHB built an outhouse car for an outhouse race in Brown County which was featured in the Brown County Democrat; WFHB co-promoted Sycamore Land Trust fundraiser Hillbilly Haiku at Upland Brewery on 8/31; storytelling booth was set up at Open Streets; Root Cellar Lounge dance parties with Jim Manion taking the lead with volunteers; booth at 4th Street Festival had a sign-up for volunteers and Firehouse Follies recorded a 30-minute segment

–Fund Drive: 4th & Rogers street party for First Friday; special premium provided for pledges taken at the event

–Programming: Brown County Day is now monthly, 1st Sunday of the month; The Porch Swing has returned to the air after summer; The Custom House is gone for now; Free Speech Radio News will be gone by the end of the month (Sept.) due to their lack of funding. We’re looking for a short-term solution off of PRX, NPAC to look for alternative programming.

–Music committee is revising the DJ agreement; News Department to produce a similar agreement

–Lotus Fund Drive netted $4,758. 152 tickets sold.

–Firehouse Follies netted $433 this quarter. Bloomington Arts Council grant is out.

–Goal for next year: Monroe County Fall Festival to sponsor some bands or at least have a table.

–Cleveland Dietz will be sending some bullet points to the board members who are writing letters to the editor regarding Fall Fund Drive support.

OLD BUSINESS

–Pam Davidson explained the initial process when beginning to put together a plan for establishing an endowment. She suggested a visioning exercise where we try to imagine what the station would be like if money were no object. What would we want to support and who should we talk to? An endowment sustains itself forever and leaves a legacy for those who are dedicated to a lasting vision for the station. A retreat situation was suggested for October or November. Retreat sign up will be sent around to board members.

–Strategic Planning: no updates.

–Master Committees: tabled until next month.

–Kevin Jones, Ivy Tech and the “Cage:” Kevin Jones and Cleveland Dietz sat down to a meeting with John Whikehart. John Whikehart is opposed to moving forward and has never been otherwise. We are to offer 3 different plans (we must go through Paul Daily) and they will accept one. Kevin Jones would be the lead contact, paper trail and CCs. Suggested to include safety issues in the plan.

–GM hiring: The Personnel Committee finished the first round of interviews (8) and is meeting tomorrow night to select the finalists.

–Richard Fish and Transmitter Info: Society of Radio Broadcast Engineers did not respond. Richard Fish says we need to do 3 things. Check our equipment. Measure our signal. Find out how we can improve things. A proof of performance test was done by Jeff Wheldon in 2010. We are currently in a sun spot cycle due to storms on the sun so suggested we wait until November. It is best to gather information about where the problem is, where the signal is weak. It would be possible to move the transmitter, but would require an FCC application. Our signal is in conflict with Kentucky station 91.3 and Vincennes station 91.7. The FCC to open up AM translators. Suggestion was made to improve audible signal through proper modulation at the station. Richard Fish will post a notice to Spot Online and ask the volunteers to report in about the signal strength.

–Talk Show Proposals: NPAC is concerned that it doesn’t become trash talk.

NEW BUSINESS

–Joe Estivill presented copies of a letter from Chad Carrothers, previous general manager, stating he was returning to Bloomington, and asking to be considered for reinstatement as GM. The board entered into closed session.

Meeting Adjourned: 9:20PM

Quarterly Meeting Minutes: Sept. 7, 2013

Call to Order: 12:30PM
Staff Present: Cleveland Dietz, Jim Manion, Alycin Bektesh, Joe Crawford
Board Present: Maria McKinley
Other Members Present: 18

NO VOLUNTEER-SUBMITTED AGENDA ITEMS

NO BOARD REPORT

GM REPORT
–Financial Snapshot: WFHB has made just under $12,000 from Lotus Fund Drive with 21 tickets left to sell. Over the last 3 months, we’ve exceeded our underwriting sales goals with major players entering or re-entering the field after lapsing—Michael’s Uptown Café, Midas Auto Service Experts, and Stafford Law, LLC—and we are about $2,500 better than we expected to be in the budget at this time.
–New website launched to rave reviews, particularly with regards to the Spinitron display on the front page. Now is the time to look at the site with a critical eye and provide us with feedback as we seek to improve an already good and more user-friendly product. Feedback can be sent to manager@wfhb.org.
–Fall Fund Drive is approaching. The dates are 10/4 – 10/13 so it will be a tight turnaround from Lotus Fund Drive. We’re not doing anything different with our goals, we’re looking for $45,000 to $50,000 in 10 days, so it will be a huge undertaking and require as many hands on deck as possible. Fund Drive Committee meetings, which are designed to help plan our presentation during the drive are scheduled for Thursday at noon. Come to the meetings, if you can. Otherwise, there are all kinds of other ways to help. Cleveland will be sending out a sing-up sheet for “catcher” (people to answer the phone) shifts soon. We will continue to celebrate our 20th birthday with “10 Days of Cake” and will need people to staff that table, as well.

NEWS DEPARTMENT
–New website looks great, but is much more multimedia centered. We need to figure out how to produce more photos as material cannot be featured without a photo. Some producers have left feedback with Alycin expressing concern that their shows were not prominent enough on the new website. It’s important feedback like this that will produce the best website possible. Please look at it with a critical eye and tell us what is great and what is not-so-great. Send critical remarks to manager@wfhb.org.
–Brown County Hour is now monthly at 9 a.m. on the first Sunday of the month. They’ve wanted to do so for a long time. The show sounds better than ever and often reaches the thousands in terms of podcast downloads, so the station was not that concerned about its radio time slot.
–The Porch Swing starts again tonight. That means The Custom House will not be on the air until, at least, next summer. The Porch Swing is in dire need of stories at it remains unsustainable with a producer who lives in another state. No one responded to a call for people to host “storytelling parties” to record their friends’ and family’s best stories for WFHB in exchange for a gift certificate to a local bookseller.
–New short modules schedule: 9 a.m. – The Hightower Lowdown, 10 a.m. – BirdNote, 1 p.m. – The Hightower Lowdown, 2 p.m. – Isla Earth, 3 p.m. – Sound Beat, 4 p.m. – was ACLU Civil Liberties Minute, but shortly after launch we found that the show didn’t keep a regular schedule. It will likely be replaced at some point in the future by a Daily Local News preview called Headlines.
–Joe Crawford said he’d like to see people share WFHB stories with their social media networks, particularly those linked to sound. He also reminded people that the news department is not embedded in every facet of society, so if someone has a news tip, they should share it with the news department via email at news@wfhb.org or in person.

MUSIC DEPARTMENT
–Jim introduced the new volunteers who just attended the volunteering meeting the previous hour. Jim reminded everyone that the fall frenzy is starting and takes a lot of volunteers to support these events.
–Planning for Lotus is ongoing: it’s the 20th anniversary of the event. Check Spot Online every day for important information about the fund drive and Lotus.
–Fund Drive runs 10/4 – 10/13. Please attend Fund Drive orientation if you are an on-air DJ. There will be a kick-off party on the 4th and Tuesday the 8th will be Brown County Day.
–Our accuracy with Spinitron is very important, especially logging in the correct start times for songs. If you are planning to do an in-studio interview or even a remote interview, please give Jim at least a week’s notice to arrange for the proper engineering support and publicity.
–There is much library work needing to be done. If you would like to help out, talk with Jim and he will train you on labeling, filing and other ongoing work to maintain the library.
–Important reminder: Please put CDs back in the correct place.
–There will be a work study intern from IU working in the Music Department.

COMMENTS, DISCUSSION
–Note that DLN copy for Bloomingfoods and credits need to be updated, music intros for special programming
–Clarification that eTown live show in Bloomington is postponed indefinitely
–Discussion of playing music from YouTube—fine as a last resort, though clumsy for multiple songs. Okay to download tracks from YouTube and put them on CDs for play as long as they come from a commercially available source.
–Free downloads from artist websites are okay to play as the artist website constitutes a commercially available source.
–Clarification that the calendar on the website is visible for anyone in the public.
–Note that there is no place for meeting minutes on the website as it stands.

Meeting Adjourned: 1:20PM

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