WFHB BOARD OF DIRECTORS
BOARD AGENDA FOR December 22nd, 2014
Hooker Conference Room, #245, City Hall
201 N. Morton St., Bloomington, IN
- CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS
- Present: Joe Estivill, Markus Lowe, Louis Malone, Pamela Davidson, Maria McKinley, Sheryl Mitchell, Richard Fish, William Morris, Rich Reardin. Kelly Wherley is recorder but was in Arizona and is listening to a recorded audio file. Audiophile.
- Called to order at 7:08pm.
- REVIEW / APPROVAL OF MINUTES
- Tabled until next meeting. Waiting for a couple of updates.
- GENERAL MANAGER’S REPORT
- Cleveland gives his report which highlights:
i. Drywall has been put up in the newsroom, it’s yet to be painted but that’s coming soon. We should be able to paint it without buying any paint thanks to Dan Withered. The Building inspector has been in and gave it the okay, fire alarm is coming soon. Thanks to William Morris for representing WFHB at the Bloom Magazine reception. We submitted our AFR to the CPB and the first dispersement should come by January 7th, which will (total) be around $49K.
ii. Warranty on the recent audit: Various organizations have different criteria for granting funds based on audits and the length of time our audit will be good for will depend on that (CPB’s criteria changes every year, for example). But audits going forward should be relatively easy based on the success we experienced on this one.
iii. Ryder magazine: We’ve got a full-page ad in the Ryder magazine for the next full year in trade.
iv. Serve IT: Serve IT came to audit our computers but felt our radio-specific equipment was a bit beyond their expertise but we are up to date on the office equipment.
v. Diversity Statement: We must also begin working on a Diversity Statement initiative that the CPB mandates (and is due ASAP) and adopt one goal from them as well.
vi. RadioTraffic Service Switch: On the NFCB Listserv they were offering an analysis service that RadioTraffic provides us and the payment would be one-time vs. the yearly subscription payment we give to RadioTraffic. Cleveland is looking into the pros and cons of possibly switching this service.
vii. We also discussed here the News Department and some of the issues that we’ve been tackling recently.
- DEVELOPMENT DIRECTOR REPORT
- We’d like to make sure that the dates that Dorothy generated for various development meetings and events are translated in the central google calendar.
- COMMITTEE REPORTS
- Executive Committee
i. Spoke about the mediation situation in the News Department—William Morris stated that CJAM will do mediation for free. Also discussed expanding out program agreement with CATSweek.
- Finance Committee
i. Markus Lowe reports that (other than the topics covered in the GM report) we’re close to 99% fulfillment on the Fall Fund Drive pledges. We’re still waiting on an Angel Donor whose contribution is tied up in a trust. Spoke about the health insurance cost increases coming up (which are significant) and what kind of alternatives we might consider to help with this. The ACA figures largely in this discussion and we floated various experts in insurance and the new governmental subsidies and we’ll be reaching out to them for advice on this matter. This is a sensitive issue (including time) and we’re going to make every effort to consult and inform staff and guide them through any processes we initiate. Finance Committee discussed profit/loss for the last month.
- Policy Committee
i. Markus Lowe reports that final edits to the remaining two job descriptions will be completed shortly. The grievance policy is being finalized and will be brought forward to the next meeting and the sexual harassment policy is in its beginning stages. The next big thing is going to be the by-laws which require a membership vote to change so those are going to need special attention and a special timeline to make sure the membership is apprised of any proposed changes.
- Personnel Committee
i. This committee is going to be working on hiring and nomination procedures and the documents which will be addressed in the January session. In terms of appointed board members and their assigned terms/or if they’re up for re-election: Sheryl Mitchell was appointed to a three-year term, Louis Malone is going to be up for re-election, Joe Estivill is up for re-election, Rich Reardin was assigned a two-year term, Pamela Davidson is up for re-election.
- OLD BUSINESS
- Board of Directors’ Operations Manual
i. Markus has been working on this and has been looking at Board Source Online that does surveys and reports and have ten areas of any board’s responsibilities and suggests we divide those up among current members. He’ll be e-mailing out the ten areas and would like folks to put this on their radars as this could be a good guideline for creating the manual.
- CATS / News Department
i. We’re backing off the idea of shared facilities and working towards an expansion of cooperative programming.
- Equipment Audit
i. Nothing significant to report at this time.
- NEW BUSINESS
- Policy Document Approvals (Continued)
i. Nothing to report at this point.
- Board Facilitator on Annual Meeting
i. Food, room, table and general logistics are going to Board Secretary, Kelly Wherley and Brother William offered to help.
- Diversity Statement
i. This is required by the Corporation for Public Broadcasting. William Morris had some edits for the working Diversity Statement and Cleveland is going to send those out and we’ll vote on it via e-mail. It’s a living document and can be re-visited at any time.
- Vision Statement
i. It reads: “WFHB community radio envisions a diverse, sustainable, participatory multi-media service that contributes to an empowered, informed, and entertained community.” Motion to approve and seconds were had and motion passes.
- Brother William Morris announced that he’s taking over the Friday afternoon show for Joe Borne at WFIU and he’s gotten some ideas for how WFHB can improve and will be sharing those as time goes on.
- Committee Reassignment discussion: Various discussions about board members switching committee membership. Rich Reardin is going to switch to the Fundraising Committee and also to the Facilities Committee.