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Quarterly Meeting Minutes: Sept. 7, 2013

Quarterly Meeting Minutes: Sept. 7, 2013

Call to Order: 12:30PM
Staff Present: Cleveland Dietz, Jim Manion, Alycin Bektesh, Joe Crawford
Board Present: Maria McKinley
Other Members Present: 18

NO VOLUNTEER-SUBMITTED AGENDA ITEMS

NO BOARD REPORT

GM REPORT
–Financial Snapshot: WFHB has made just under $12,000 from Lotus Fund Drive with 21 tickets left to sell. Over the last 3 months, we’ve exceeded our underwriting sales goals with major players entering or re-entering the field after lapsing—Michael’s Uptown Café, Midas Auto Service Experts, and Stafford Law, LLC—and we are about $2,500 better than we expected to be in the budget at this time.
–New website launched to rave reviews, particularly with regards to the Spinitron display on the front page. Now is the time to look at the site with a critical eye and provide us with feedback as we seek to improve an already good and more user-friendly product. Feedback can be sent to manager@wfhb.org.
–Fall Fund Drive is approaching. The dates are 10/4 – 10/13 so it will be a tight turnaround from Lotus Fund Drive. We’re not doing anything different with our goals, we’re looking for $45,000 to $50,000 in 10 days, so it will be a huge undertaking and require as many hands on deck as possible. Fund Drive Committee meetings, which are designed to help plan our presentation during the drive are scheduled for Thursday at noon. Come to the meetings, if you can. Otherwise, there are all kinds of other ways to help. Cleveland will be sending out a sing-up sheet for “catcher” (people to answer the phone) shifts soon. We will continue to celebrate our 20th birthday with “10 Days of Cake” and will need people to staff that table, as well.

NEWS DEPARTMENT
–New website looks great, but is much more multimedia centered. We need to figure out how to produce more photos as material cannot be featured without a photo. Some producers have left feedback with Alycin expressing concern that their shows were not prominent enough on the new website. It’s important feedback like this that will produce the best website possible. Please look at it with a critical eye and tell us what is great and what is not-so-great. Send critical remarks to manager@wfhb.org.
–Brown County Hour is now monthly at 9 a.m. on the first Sunday of the month. They’ve wanted to do so for a long time. The show sounds better than ever and often reaches the thousands in terms of podcast downloads, so the station was not that concerned about its radio time slot.
–The Porch Swing starts again tonight. That means The Custom House will not be on the air until, at least, next summer. The Porch Swing is in dire need of stories at it remains unsustainable with a producer who lives in another state. No one responded to a call for people to host “storytelling parties” to record their friends’ and family’s best stories for WFHB in exchange for a gift certificate to a local bookseller.
–New short modules schedule: 9 a.m. – The Hightower Lowdown, 10 a.m. – BirdNote, 1 p.m. – The Hightower Lowdown, 2 p.m. – Isla Earth, 3 p.m. – Sound Beat, 4 p.m. – was ACLU Civil Liberties Minute, but shortly after launch we found that the show didn’t keep a regular schedule. It will likely be replaced at some point in the future by a Daily Local News preview called Headlines.
–Joe Crawford said he’d like to see people share WFHB stories with their social media networks, particularly those linked to sound. He also reminded people that the news department is not embedded in every facet of society, so if someone has a news tip, they should share it with the news department via email at news@wfhb.org or in person.

MUSIC DEPARTMENT
–Jim introduced the new volunteers who just attended the volunteering meeting the previous hour. Jim reminded everyone that the fall frenzy is starting and takes a lot of volunteers to support these events.
–Planning for Lotus is ongoing: it’s the 20th anniversary of the event. Check Spot Online every day for important information about the fund drive and Lotus.
–Fund Drive runs 10/4 – 10/13. Please attend Fund Drive orientation if you are an on-air DJ. There will be a kick-off party on the 4th and Tuesday the 8th will be Brown County Day.
–Our accuracy with Spinitron is very important, especially logging in the correct start times for songs. If you are planning to do an in-studio interview or even a remote interview, please give Jim at least a week’s notice to arrange for the proper engineering support and publicity.
–There is much library work needing to be done. If you would like to help out, talk with Jim and he will train you on labeling, filing and other ongoing work to maintain the library.
–Important reminder: Please put CDs back in the correct place.
–There will be a work study intern from IU working in the Music Department.

COMMENTS, DISCUSSION
–Note that DLN copy for Bloomingfoods and credits need to be updated, music intros for special programming
–Clarification that eTown live show in Bloomington is postponed indefinitely
–Discussion of playing music from YouTube—fine as a last resort, though clumsy for multiple songs. Okay to download tracks from YouTube and put them on CDs for play as long as they come from a commercially available source.
–Free downloads from artist websites are okay to play as the artist website constitutes a commercially available source.
–Clarification that the calendar on the website is visible for anyone in the public.
–Note that there is no place for meeting minutes on the website as it stands.

Meeting Adjourned: 1:20PM

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