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Policy Committee Meeting Minutes – August 11, 2014

Policy Committee Meeting Minutes – August 11, 2014

Meeting begins at 5:15pm

Chair: Hondo – on track and on time

Secretary: William Morris

Organization:

  • Chair election:
    • Rich Motion to elect Hondo as Chair
    • Mark second
    • Unanimous decision
    • Secretary election:
      • Rich motion to elect William as Secretary
      • Hondo second
      • Unanimous decision
      • Recommendations
        • Secretary William will be responsible for submitting recommendations to the Board
        • Cleveland motion
        • Rich second
        • Unanimous decision

Strategic Plan > Best practices: Discussion on best practices

  • Cleveland – by laws revision are tedious/rigid
    • Being clear but being able to be flexible
    • Rich – historically why are bylaws rigid? Back then we were wary of station independence and wanted to give the volunteers the power. Felt there was considerable danger that the organization would be “over taken” from an outside party.
    • Kirby – example is 3 board members elected per cycle
    • Cleveland – only 40 members when bylaws were created. Much easier to get ¼ of members involved. Much easier to get approval. Would like to see clear guidelines that are flexible to update.
    • Mark – flexible sound like Guidelines as opposed to Policy
    • Cleveland will look for any research from Strategic Plan on “Best Practices”

Scope and timeline:

  • 1. By laws revision
    • Any changes that may affect Governance document
    • Any areas where clarity is needed
    • Timeline: Look at ByLaws in Feb, present to Board in April, for vote to membership in May
    • 2. Governance document revision
      • Employee job descriptions
      • Organizational structure
      • Timeline: Cleveland present Job Descriptions and Org chart in Sept meeting, Board vote end of September
      • Then tackle other areas of priority

Other comments

  • Mark: Break into digestible chunks for Governance Document and present recommendations to the Board each month
  • Rich: Clear and simple language where possible
  • Strive for 1 week of minutes approval, and Cleveland post to Web

6:05pm adjourn

  • Cleveland motion
  • Rich second
  • Motion passes

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