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Weather Closings and Delays for Feb. 18

Closings

  • Spencer-Owen Community Schools

Delays

  • Mitchell Community Schools on a two-hour delay
  • North Lawrence Community Schools on a two-hour delay

Report It

Do you know about a closing or delay not listed above? Send us an email at wfhb@wfhb.org to help us provide the most complete list possible.

Early Closures and Cancellations for February 14

Early Closures / Cancelations

  • Bloomington Area Birth Services is closed.
  • Ivy Tech Community College – Bloomington evening classes are canceled.
  • Mother Hubbard’s Cupboard is closed.
  • The Ryder Film Series showing for tonight is canceled.

Report It

Do you know of an early closing or cancellation that isn’t included in the list above? Let us know! Send us the details at wfhb@wfhb.org.

WFHB to launch quarterly e-newsletter March 1; sign up here!

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Technology Committee Minutes: February 5, 2014

Attendance: Markus Lowe (ML), Johrdan Vicstein (JV), Richard Fish (RF), Reina Wong (RW), Cleveland Dietz (CD). Alycin Bektesh attended at the beginning, and then left, deciding she was not needed as a committee member but would be available if needed.

Call to Order: 6:03 PM

RF asked about renaming this the “Information Technology Committee” or “IT Committee” to avoid confusion with audio or radio technology. There was general agreement. CD pointed out that audio and radio tech came under the Facilities Committee.

There have been some reports that the Pongo_SFTP hyperlinks don’t work. FILEZILLA is suggested as a simple, free program that seems to work OK.

An SPJ nomination for the news website was suggested.

CD: Rich Reardin has a connection at I.U. that could hook us up with Informatics students who could help migrate archives to new site. Markus suggested it should be one competent person in SQL database management and PHP code, rather than a group or team. Best arrangement would be an unpaid internship with academic credit given to the intern.  Alycin suggested calling the Informatics counselor to set up credit partnership. This would probably be a semester-long project. CD will get back to Rich Reardin on this.

Reporting weather-related events, school closings and the like: Info has been coming in piecemeal, at different times. DJs should be able to update the information and produce “live” reports as it comes in. A place on our website could be created where people could post information; RF asked if that could result in bad information (unauthorized). ML said the info would have to be vetted. This needs to be organized: make up a list of all the possible organizations we might want to hear from, and do outreach. Find out who communicates closures and delays, ask how to get on the list of media outlets, find out what their preferred methods are (telephone, email). Create a way to put this info on the computer so on-air people can access and update it.

Live webstream: CD reports some complaints. Our live webstream is currently self-hosted with a virtual server on GoDaddy. Receiver in the closet picks up 98.1 and feeds to Icecast (GoDaddy). We can have 15-30 simultaneous users. ML thinks ShoutCheap can handle more. We are using ShoutCheap to send remote streams back to the station. ML: combine all three streams to ShoutCheap. JV: experiment by creating a Virtual Private Server (VPS) as a second “beta” stream. It would have a different URL, anyone who has bookmarked our present stream would have to update. JV: possibly use an “alias”?

JV: best if we could get away from assigned DNS. ML: the port assigned by ShoutCheap is the issue, we could ask for a specific port.  JV will set up the second “beta test” stream over the next month, without messing with the present stream. We will ask those who had problems to try this new stream. RF offered to ask his listeners to test it – has a couple of dozen people who get email about Firehouse Theatre each week. RW asked to be added to the list, she’s a mobile listener, uses TuneIn.

Problems with the webstream could come from various points in the chain. CD will ask Jeffrey Morris if he could put in a direct wired connection from the Board to the streaming computer; this would eliminate any glitches coming from the RF chain.

Internet connection: currently with Comcast. RF asked if we could get on Smithville: they now have a major fibreoptic trunk running right through town, and RF’s dayjob (St. John Associates, 300 West 1st St.) switched to Smithville. JV and ML had not thought this was an option. CD and JV will inquire to find out.  JV suggested a PFSense router in front of the modem, if possible.

Audio updates—Markus will look into a more robust audio player for the website.

Getting data on how and who is using our website. We have Google Analytics now. RW asked about a statcounter, JV said we have to have a specialized tool or set of tools to go beyond Google Analytics, and we probably don’t want to. JV and ML felt like getting the data and displaying it was opening a can of worms, but said they would look into options.

Board had asked, what if JV was unavailable, or someone else had to stand in for him? Server = FreeNAS. Johrdan identified it as a very easy web interface with very good documentation. We don’t really do anything that’s off the beaten path. If someone were to replace Johrdan, he says it would take them about a day of reading through FreeNAS documentation.

Backups Issue: Johrdan is storing our off-site back-ups for servers at his home on his personal hard-drives. We’re approaching 3 TB on Pongo, and JV an ML estimate this will grow at about 1 TB per year. Proper backups require triple storage: servers in use, a set of backups in-house, and a second set of backups off-site – total 9 TB at present. JV strongly suggested a fireproof safe for our in-house backups. Backing up to “the cloud” is not a good option, we have too much data and there are issues with cloud security. Best option is to purchase good “enterprise-grade” hardrives, 7200 rpm, such as Western Digital or Seagate. It would be more efficient to store back-ups at the station. If we did this properly, we would pull the hard drives out of the server every two weeks. A fireproof safe would alleviate Johrdan’s worries.

JV says IT needs are more about network, rather than PCs around the station. Most immediate need is a new Network Switch, estimated cost about $400.00.  A better wireless access point would help. Reliance on WI-FI is not ideal. Ethernet cabling throughout the station would be a big help, but would be a pretty big project to install. Wiring would have to run through walls & ceilings, ports and plugs installed in every room. RF asked if we would need to go through Ivy Tech for permission, CD said no we would not.

Priorities: Network switch, ethernet cabling, better wireless access point.

RF asked about getting class data to students via our website. JV suggested using a publicly-shared Dropbox folder, and ML agreed this was more accessible, less risk if data goes to people not associated with the station, handier for immediate needs.

RF asked if a Board member was needed or useful on this committee. ML, JV, and CD said probably not. RW wondered how useful her presence was.

Adjournment: 7:28 PM

Volunteer Committee Minutes: February 3, 2014

Attendance: Kelly Wherley (KW), Louis Malone (LM), Vera Grubbs (VG). Cleveland Dietz (CD) was present for part of the meeting.

Call to Order: 6PM

- Initial discussion about the mission and focus of the committee

-  Good database of perspective volunteers, active volunteers and alumni already in system with volunteer coordinator, KW.

-  Detailed discussion on how to handle new volunteers in regards to placement and matching of talent, skills and experience.

-  Speculated about the duties of a development director in reference to the recruitment and/or training of new volunteers. CD cautions us that the development director will probably be concerned mostly with fund-raising.

-  CD suggests that the volunteer committee resurrects and revamps a previous Volunteer Handbook. He will search for an old copy/template.

-  Related documents , such as the orientation sign-up sheet, should be modified and refined to better gauge the applicants’ commitment and enthusiasm as an active volunteer.

-  A Code of Conduct (behavior) to be included in handbook.

-  Also need to establish a set of standards and expectations for perspective volunteers.

Adjournment: 7:15 PM

Next meeting scheduled for Monday, Feb.10 , 6 PM at the station

Board Minutes: January 27, 2014

CALL TO ORDER

7:12 p.m.

ATTENDANCE

Board Members Present:  Joe Estivill, Maria McKinley, Cleveland Dietz, Pam Davidson, Rich Reardon,    Sheryll Mitchell, Richard Fish, Louis Malone

Board Members Absent:  Matt Pierce, Carolyn VandeWiele

Volunteers:  Darin Bagley

REVIEW/APPROVAL OF MINUTES

Minutes for Board meetings November 2013 and December 2013 are presented for approval.  Carolyn has stated in December’s meeting, she would like to offer corrections to the November Minutes but was not prepared to do so at that meeting.  We have not received any corrections via email and Richard suggests we wait to the end of tonight’s meeting to see if she will arrive late.  Pam states we need a quorum (we do, as 4 of 6 November Board members are present – new Board members in attendance may not vote on November/December minutes because they were not appointed to the Board until after December’s meeting).

Richard asks Maria to send out via email the monthly Minutes to be approved and posted on the website before the next monthly meetings.  She states this remains the goal but is challenging when Board members do not respond to the emails with corrections or approval.  A motion and a second and majority vote for approval is still required.

GENERAL MANAGER’S REPORT

Co-Promotions

  • Tim Grimm CD release shows 1/3 at Farm Fresh Studios (Bloomington) and 1/4 at The Commons (Columbus)
  • 7th Annual Progressive Dance Extravaganza 1/23 at Ivy Tech Waldron Center Auditorium

Communication

  • hYPe non-profit fair - Alycin was invited to attend and she collected several signatures from people who show an interest in the station.  The fair is designed to help young professionals become involved with local non-profit organizations.  Sheryll asks for a list of non-profit fairs with station participation.
  • Newsletter Committee - March 1 is the target for the first issue of the newsletter.  There will be a subscription “button” added to the webpage soon.  Members to date are Karen Roszkowski, Michael Glab, Helen Harrell, Carol Fischer, Maryll Jones, Cleveland Dietz. Joe suggests a shout out to the membership about the newsletter to identify others who may be interested in getting involved.
  • Monthly Volunteer Meetings - Markus Lowe is facilitating these round-table meetings which will be scheduled monthly in-between quarterly meetings.  Returning to monthly volunteer meetings is in compliance with the by-laws.  More than 30 volunteers attended the first round table.  The next meeting will be on February 1st at 12:15 p.m. at the Monroe County History Center.
  • Ryder Magazine - Jim Manion is working out a trade agreement which could result in one-page ads for WFHB.  Most top 10 music lists for 2013 were written by WFHB DJs.  Michael Glab’s pieces appear on-air at WFHB and in transcript form in the Ryder.
  • Bloom Magazine - One-page ad trades continue.  See February issue.

Operations

  • Health Insurance - Cleveland states we need to make a decision tonight as the enrollment anniversary is February 1.    If coverage remains the same, the monthly rate for Cleveland is $406.04 plus vision and dental.  Richard  makes a motion to purchase the Anthem Preferred Direct Access gxea Plan with vision and dental benefits and Pam seconds the motion.  Call for vote taken and passes by unanimous vote.
  • News Dept and CATS - Cleveland, Alycin, and Joe Crawford met with Sara Laughlin, Michael White, and Martin O’Neil  regarding the idea of moving the news department operations to the library.  The library offered to provide office space and equipment that would be just for the use of WFHB staff and volunteers.  This supports a strategic plan initiative to increase our partnership with CATS and MCPL.  Moving off-site would optimize our current facility space and the library could provide us with access to better equipment which could impact our on-air sound positively.  Board members agree on the positive attributes but also agree that many more questions remain, including logistics, remaining an independent entity, and associated costs.  Cleveland states this was a preliminary meeting called by the library and where the library offered up some ideas.
  • The Cage - Cleveland met with Paul Daily with regard to our unfinished studio and replacing and moving our furnace.  The furnace is 15+ years old and has been repaired numerous times and to move it up into the loft would free up much-needed space.  Paul gave the go-ahead for us to submit a written proposal with the understanding that if it did not get approved, this would be the end to this conversation.  Ivy Tech personnel have indicated previously they could give us a furnace if they have one laying around.  Now, there is some doubt any are available.  Also discussed was the possibility of posting an online web broadcast of Macbeth in April, the development of an intern and/or service learning projects for Ivy Tech students in the marketing, IT, or administration schools.
  • Parking Pass for GM - Cleveland asks the Board to consider a monthly cost of $40 to provide him with a parking pass in the Garage.  He states the Garage is full when he comes to work and he has had to park at great distances away from the station and it is time-consuming to find an open space, if any exist.  He is asked what the other staff do for parking and he informs us Alycin has a parking pass paid for by the station, Jim rides his bike to work and the past GM lived close enough to walk in.  Richard makes a motion that the station will pay $40/month to provide a parking pass for Cleveland to park in the Garage.  Sheryll seconds the motion and the vote is unanimous.
  • Finance - The end-of-the-year fund drive in December 2013 brought in $3500 from 32 donors.  9.4% of these donations were from first-time donors.  When looking at the first 6 months of our finance year, we appear to be substantially ahead but this is inflated due to the higher first disbursement of the CPB grant.  We received more money up front from this than we expected. The income line will correct itself when we receive the second and lower CPB grant disbursement.
  • CPB  Grant

We received $47,986 along with new guidelines for future compliance.  They are as follows:

1.  The Board must write a 500-word document which describes the station’s past and future                    commitment to diversity for the website.

2.  One of the following items must be done on an annual basis:

— include individuals representing diverse groups in internships or work-study programs designed to provide meaningful professional level experience in order to reflect the diversity of the communities they serve and further public broadcasting’s commitment to education

OR   — include qualified diverse candidates in any slate of candidates for elected governing boards that the Grantee controls

OR   — implement a diversity training program for members of the organization’s governing body or board of directors on an annual basis

OR   — participate in minority or other diversity job fairs

OR   — implement formal diversity training programs for management and appropriate staff

3.  Board meetings, board-level committee meetings and community advisory board meetings have to be advertised in accordance with the Communications Act of 1934.  Minutes must be taken and publicly available.

Discussion centered around specifics of language, including the terms “advertised”  and  “publicly” in Item 3.  Cleveland will investigate whether those terms refer us to within the WFHB family or the general public.

  • MLK Commission Grant - The station received $610 which we used to purchase a DSLR camera with still and video capabilities in line with our strategic plan initiatives to diversity our web offerings and move toward video capability.

Underwriting

  • Renewed:  Smithville,  IU Health,  Karen Pitkin
  • Signed: Indiana Commission on Hispanic/Latino Affairs;  Spirit of ’98 Promotions, Bill Daughtery and Eccentric Enterprises

 

TREASURER’S REPORT

The Board agrees for transparency, the financial handouts provided by the GM at each Board meeting will be attached to the Board Minutes and posted on the station website.  Please see attached financial documents for specific numbers.

OLD BUSINESS

  • Master Committee Assignments - Cleveland provides a list of the Board Committees and the Station Committees.  A review of requirements and membership of each begins but becomes too time-consuming and the remaining committees are tabled for another meeting.  Consideration is given to changing some of the standing committees to committees at-will and requiring station committees to be comprised of volunteers which report back to the Board.  With the continued workload on the Board, it makes sense to make committees comprised of volunteers which report to the Board. This may require the governance rules to be changed.  And with upcoming Board elections, it is difficult to assess at this time whether we can assign current Board members, at the end of their terms, to committees for four months.  Board nomination discussions will begin as early as February for the April 1 deadline.  Committees discussed are:

Personnel and Nominating:  Matt Pierce, Carolyn VandeWiele, Louis Malone – need membership, volunteers

Legal Affairs – William Morris, Mark Need, Joe Estivill -  need membership volunteers—discussion focuses on whether legal affairs should exist as a committee which meets regularly, an at-will committee or a consult with an attorney as necessary.  After consideration of all points, Sheryll makes a motion to keep legal affairs a standing committee.  Richard offers a second and the vote passes unanimously.

Finance – Cleveland Dietz, Pam Davidson, the Development Director – need membership                         volunteers with a background in accounting

Richard suggests we consider adding the Fund Drive and Underwriting committees to the Finance Committee.  It is agreed that while all 3 have “money” in common, they are uniquely different in purpose and are not combined.

Music – Jim Manion, Sheryll Mitchell, Rich Reardon, Darin Bagley

Technology – Markus Lowe, Cleveland Dietz, Johrdan, Richard Fish

Richard asks for clarification on the term “technology.”  Should Jeffrey Morris be included because of his knowledge of the engineering equipment?”  Its description identifies it as an IT committee.  Software, server and hardware issues require more than a few people be available who can solve problems as they arise.  Cleveland suggests we need more trained individuals, either as volunteers, interns, or consultants to keep us up and running and will ask Kelly Wherley to post a notice on the Bloomington Volunteer Network.

Community Advisory Committee – Cleveland has posted the member list on the website.

  • The Cage – see GM report
  • Health Insurance Renewal – see GM report
  • Transmitter – Richard does not have anything to add about the transmitter at this time.
  • Fundraising – The visioning experience is not discussed but Pam mentions the application for the Matchstick initiative is due in four days.  She states it requires us to specify an amount that we will raise which will then be matched by the Community Foundation.  We will not have access to the full amount of the funds due to the stipulation of the initiative but rather it would go into our “account” at the Foundation where we would receive a percentage over time – this is more of a long term endowment arrangement.  Pam suggests we hold off for another year.  She would like to work with Cleveland to get a better understanding of our fundraising database – who are the donors we already have, when do they typically give, what is our most successful response (mail, web, etc.).
  • Board Operations Manual -  Cleveland has located other Board of Directors’ manuals from radio stations which he will forward to Board members as a data file.
  • Executive committee - Richard asks when the EC was formed and Joe explains it started up again when Chad was GM interim.  It has been functioning as an advisory committee for the interim GMs and the new GM hires.  It is currently comprised of the President, Secretary, and the GM.  It meets most Mondays at 4 p.m. and reviews the past week as well as any upcoming business and events.  Discussion also places items on the upcoming monthly Board meeting agenda. Richard begins a discussion of the by-laws as they relate to the Executive Committee and there is a lengthy exchange  among Board members about the issue. The bylaws dictate the Executive Committee be re-instituted as necessary at the discretion of the Board and that 3 Board members are appointed to the Executive Committee by the Board.  Joe explains the EC was re-instituted before Richard came on the Board. Pam talks about how Executive Committees are traditionally made up of the officers of a Board and Richard relays his opinion that WFHB does not necessarily fit into traditional models. Pam makes a motion that the Executive Committee be made up of the officers of the organization and Louis seconds it.  Because Joe is acting Treasurer in the absence of a Board member with expertise in finance/budgets/accounting, that puts only 2 Board members on the EC instead of 3.   Pam amends her motion to state that in this situation, when we don’t have 3 officers (from 3 different people), the Board will appoint another member to serve on the EC. Louis seconds the amended motion which passes by a vote of 4-3.  Because the by-laws only specify the EC should be made up of Board members, there remains disagreement as to whether they should be the officers.  “Can be” officers vs “should be” officers.   Richard makes a motion to review the make-up of the EC after the annual election in June.  ??????? seconds.  The motion passes 5-1 with one abstention. Richard and Pam have asked to be considered as the third person on the Executive Committee.  Further discussion has been tabled.
  • John Whikehart - Cleveland has a photo of John at the Follies and a letter of appreciation for the Board members to sign for John’s service to WFHB while at Ivy Tech.  Cleveland will present both to John now that he has moved to City Hall.

NEW BUSINESS

  • CATS and WFHB – see GM report
  • Friends of WFHB -  Joe reminds Board Members that due to the use of the station’s call letters on the “Friends” facebook page, the station could be held liable if an incident arose, based on the attorney’s opinion.  For that reason, frivolous lawsuit or not, if Board members or staff members post on the “Friends” page, it could be perceived as an understanding of approval of the page content from staff and/or Board.  Board members ask if we can be members of the Friends of WFHB page and  not post comments.  Joe says he does not know the answer to this but will check with the attorney.
  • City of Bloomington, Class for non-profit Boards - Feb 13th, 8:30 a.m. – 12:30 p.m.  This is a half-day class sponsored by the City of Bloomington which discusses in general non-profit Boards of Directors.  The instructor is Dr. Al Lyons of SPEA, IU Bloomington.  The cost is $25.  Sheryll state she is signed up.  Pam mentions there is a local non-profit alliance for anyone interested in more information as well.

ADJOURNMENT

10:42 p.m.

Board Meeting Minutes: December 16, 2013

CALL TO ORDER

7:10 P.M.

ATTENDANCE OF BOARD MEMBERS

Present: Joe Estivill, Matt Pierce, Kevin Jones, Carolyn VandeWiele, Richard Fish, Maria McKinley

Absent: Pam Davidson

Visitors Present: Helen Harrell, Carol Fischer, Trish Kerle, Sheryl Mitchell, Louis Malone, Maryll Jones, Shayne Laughter, Marc Haggerty, Michael Glab, Rich Reardin, Anson Shupe, Darin Bagley, Claude Bagley, Markus Lowe

REVIEW / APPROVAL OF MINUTES

Carolyn discusses some exceptions she has with the written minutes and states she would make her corrections and send them around. The Board agrees to take a look at her corrected Minutes via email and vote.

INTERVIEW OF BOARD APPLICANTS

After discussion, it is decided by consensus the applicants will wait in the hall until their interview and observers will remain in the room and agree to observe confidentiality.

Bullet points from statements made by each applicant:

  • ANSON SHUPE – I bring a passion to the station; fairly new to town; retired; I have the time; academic; published sociologist
  • HELEN HARRELL – I love the station; I’m a past Board member having filled in for a vacancy; wants to be involved to keep the quality of the station; I’m about communication and mediation
  • LOUIS MALONE – I really care about the station; I can help by just being myself; experience in HR, management, conflict resolution
  • SHERYL MITCHELL – I bring a unique perspective to the board; we could use a different make-up of people on the Board; interested in fundraising
  • MARYLL JONES – I can help out with communication issues; wants to help at the station but doesn’t want to be on the air; more of a techie
  • MARKUS LOWE – I want to help; past GM and turned the station around during a financial crisis; wants to facilitate, bylaws, governance, strategic plan
  • RICH REARDIN – I want to help out at the Board level; have been interested in recent initiative; has an interest in Development Director position; radio producer

GENERAL MANAGER’S REPORT

Before Cleveland’s report, Kevin Jones states he is officially resigning the Board this evening and will leave now, at the start of business. Motion to thank Kevin for his service is made by Richard and seconded by Matt and a unanimous vote of appreciation is passed. Handshakes and hugs all around and Kevin departs the meeting.

Co-Promotions:

  • Krista Detor at the Monroe County Convention Center 12/12
  • Grant Street Co-Op benefit at Max’s Place 12/24
  • Root Cellar Lounge dance party – last one is December 20th. Looking to change the monthly venue but maintain a good relationship with FARM.
  • MailChimp – making the first foray into use of email client; the major advantages are a more professional appearance, creation of permanent email list which can be used for newsletter, a searchable database

Operations:

  • Employee Handbook – met with Kevin Jones regarding an employee handbook; has a copy from a large local employer and excerpts from the textbook Managing Human Resources; not all the information Is applicable to the station; Cleveland will make appropriate cuts and send to the Personnel Committee
  • Facilities Committee – met to discuss the purchase of a digital console and IO box for approximately $8,000. The committee decided against the purchase but was in favor of spending significantly less money on equipment that will get us closer to our technological goals without breaking the bank, such as: TalentPods, a headset/mic combo – good fit for a talk show, will bring the station closer to two Strategic Plan initiatives (better on-air sound, talk shows), allows producers to talk directly into room, will cost less than half the price of a digital board ($1,600).
  • Development Director – secured the remainder of the $15,000 salary posited by the Strategic Plan; donor did not want to commit to two years without seeing how the first year goes; second year funding is likely with good results
  • Other – Jim Manion indicated this morning the updated DJ guidelines are on track to be completed by the end of the year; meeting scheduled with Alycin Bektesh and Joe Crawford regarding shared office space at MCPL – sharing space with CATS is at their invitation; there is a new graduate level class (SPEA) seeking real-world experience for students studying grant writing. WFHB will receive a small group of these students who will begin to work on a grant for us. They won’t be able to finish it during their semester, but it should be far enough along that we can continue the process after the semester.

TREASURER’S REPORT

  • June through December – last year we budgeted for the CPB money but it hasn’t come in yet and initial review is still in progress; Smithville has not paid their underwriting as yet; Rush Hour Station is on the horizon as an underwriter; an alarm system went on the fritz and we had them clean and service the other ones (to save on another potential service call charge); may need a new hard drive for the lobby computer – it operates more slowly than the others; accounting fees are high because we’ve already paid the annual income tax return; log software license fee was paid; Christmas bonuses for staff are already in the budget.
  • Year-End Fund Drive 2013 – it is underway, a postcard mailer campaign, an email blast using MailChimp, radio spots and Facebook posts. Targeting individuals who did not contribute during Fall Fund Drive.

OLD BUSINESS

  • Transmitter Info – Richard Fish – tabled to January
  • Digital Board Replacement Costs – Cleveland Dietz (see GM report)
  • Visioning Experience – Pam Davidson – tabled to January
  • Master Committee List – The Board Operations Manual has a Master Committee List – tabled
  • Reminder – email notes on GM hiring process to secretary

NEW BUSINESS

  • Matchstick Initiative – Pam Davidson – tabled to January
  • Board Operations Manual – very large and too expensive to print out (paper costs), Cleveland will send around digital copies
  • Executive Committee – set up after Will Murphy left, for the benefit of interim GMs, needs to have a formal Board Resolution – tabled
  • John Whikehart – retiring 1/13/14 from Ivy Tech and has accepted position as Deputy Mayor of Bloomington. Matt makes a motion to have Cleveland send a letter to John Whikehart thanking him for his service to WFHB. Seconded by Richard and passes unanimously. Richard to look for a photo of John in the Follies to accompany the letter. Tentative date of January 15th.
  • Joe comments – for WFHB volunteers and staff, all notices, important info, and announcements need to be posted on Spot Online first and then accepted on other sites and venues.

CLOSED SESSION – to discuss candidates for the Board openings

BACK INTO OPEN SESSION

  • Richard makes a motion to offer Rich Reardin the 2012-2015 Board opening; Matt seconds and the motion passes unanimously.
  • Carolyn makes a motion to offer Sheryl Mitchell and Louis Malone the 2013-2016 Board openings; Matt seconds and the motion passes unanimously.

ADJOURNMENT

11:07 p.m.

WFHB Quarterly Meeting Audio: December 7, 2013

Play

Board Meeting Minutes: October 28, 2013

Call to Order: 7:17 pm

–Members in attendance: Joe Estivill, Richard Fish, Kevin Jones, Carolyn VandeWiele, Matt Pierce, Pam Davidson, Maria McKinley, Cleveland Dietz

REVIEW / APPROVAL OF MINUTES

–Minutes were reviewed, amended “motion to adjourn” item was accepted. Matt moved to approve the minutes, Richard seconded, and vote approve the minutes from September’s meeting was unanimous for.

PUBLIC COMMENTS TAKEN RE: GM HIRING

–The following individuals offered comments to the Board on the topic of the candidates for the GM hiring: Emily Jackson, Patrick Siney, Gregory Travis, Reina Wong, Tom Szeymanski, Mark Lowe, Kelly Wherley, Marc Tschida. One person met all 3 candidates and gave a summary of what each candidate might bring to the station, one person talked about the qualities of the station and asked that we keep that in mind. Of the six remaining, three knew Chad Carrothers and not the other candidates and three knew Carrothers and one other candidate. Six individuals shared their support for Carrothers specifically.

CLOSED SESSION

–GM hiring and candidates; Back pay for paid staff; Interim GM’s contract expires; Personnel/volunteer issue

TREASURER’S REPORT

–Tabled for discussion, handouts provided, additional copies available upon request

GENERAL MANAGER’S REPORT – All tabled for discussion

–Fund Drive Update – handouts provided, additional copies available upon request

–Digital Board Replacement Costs – handouts provided, additional copies available on request

–New Bank & Fees, IRS POA, credit card processing

OLD BUSINESS – All tabled for discussion

–Visioning experience

–Master committees

–Kevin Jones and the Cage

–New transmitter info

NEW BUSINESS

–Makes notes on the GM hiring process for future reference – tabled

Meeting adjourned: 10:10 pm

WFHB Board of Directors hires permanent General Manager

The WFHB Board met on November 25, 2013 to determine the next steps in the General Manager search.  With the decline of employment from Mr. Kevin Culbertson, the board decided that there was no need to reopen the search with the current two finalists remaining and a potential additional candidate to consider as a finalist.  The board determined that Mr. Cleveland Dietz, who had previously received an interview from the selection committee for the position of GM should receive a finalist interview with the board to be considered along with the other remaining finalists.

Given the data collected on each candidate, the committee engaged in a lengthy deliberation and compared the overall competencies and strengths to determine which finalist would best meet the current and future needs of the station.  To evaluate each finalist, the board reviewed the strengths of the three finalists considering the interview results, input received from the staff, interview committee notes, and the membership input.

After a unanimous vote, it was agreed that Cleveland should receive an offer of employment to become the next General Manager of WFHB. An offer was extended to Cleveland on November 26, 2013 and he accepted. Cleveland, who is familiar to us during his years of volunteer service at WFHB and the last five months as interim GM was selected based on the following:

1.  Experience with WFHB

  • Served as news volunteer
  • Serving successfully as the interim GM
  • Understands “volunteer powered radio”

2.  Familiarity with radio station operations

Understands:

  • Day to day operation
  • Logs and traffic management
  • FCC compliance requirements
  • Recognizes the need to update and maintain equipment from studio to tower

3. General Characteristics As interim GM has demonstrated:

  • Flexibility
  • Problem-solving skills
  • Ethics
  • Decision-making skills
  • Willingness to change and adapt
  • Willingness to continually learn

4. Fit and interest

  • Loves the station and clearly wants the station to be successful
  • Respected by staff and volunteers

5.  Strategy and Vision

  • Understands the current strategy and has been working to execute it
  • Has a vision for the station to grow and truly live up to the slogan of “community radio for south central Indiana
  • Wants to reach out and include volunteers from other counties beyond Monroe
  • Wants to expand news coverage to include news from other cities in our listening area
  • Envisions live in-studio videos circulating around the internet
  • Wants to establish a tradition of news speakers to come in and give talks

6.  Staff and Membership Relationships

  • Understands the importance of the Staff and Volunteers
  • Wants to recognize the value of the work of the staff
  • Believes we are over-reliant on a small staff and must work on solutions to address this
  • Wants to harness the energy of the volunteers to create greater success for WFHB
  • Wants to communicate to the volunteers clearly
  • Use Spot Online for issues that come up
  • Update the website regularly,
  • Reinstate the monthly volunteer meetings
  • Wants to build a sense of belonging among the volunteers
  • Feels that we can use broadcast time to talk about WFHB meetings and events to communicate to the membership and volunteers

7. Continuous Improvement

  • Believes the station operation can continually improve

8.  Fundraising and Development

  • Understands the necessity and importance of fundraising
  • Looks forward to prioritizing the selection of a development director
  • Must work to overcome the current state of “strapped for money”
  • Must continue to emphasize two 10 day fund drives
  • Need to work hard to gain traditional funding through on-air appeals and mailings
  • Should work on payment processing changes to allow us to take credit cards at events and the station

9.  Station Image and Community Presence

  • Believes he will need to devote a significant amount of time to community relationships

Let us all welcome Mr. Cleveland Dietz as our new General Manager of WFHB Radio. If you have questions for the board about the selection process, feel free to communicate with us. Thank you.

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