Click here. Thank you so much!
Present: Richard Fish, Cleveland Dietz, Markus Lowe, William Morris (Joe Estivill sat in too)
Absent: Hondo Thompson
CD: The situation (tie-breaking) has never arisen, but it’s good to have a mechanism.
RF: Is News Director head of News Committee? And, is Music Director head of Music Committee? No.
CD: Having Committees on chart is a good visual aide to see where committees are in the overall construct of Organization.
ML: There are times when Committees work parallel with GM, or the Board can put Committees anywhere on the chart that they want.
iii. add another line under “Live Production Enginner”: “Library Volunteer Staff”
i.On line under News Director there’s a question of how “producers, reporters, and engineers” should be structured, but different shows are structured different ways …. So, maybe call them “NPAC Volunteer Staff” … same with the “Music Volunteer Staff” and do away with distinctions. Final chart would reflect “News Director” down to “Producers” down to “NPAC Volunteer Staff”
ACTION: Cleveland will make changes and re-circulate
i. IB – Under “Personnel Management” GM does not really recruit, choose and appoint volunteers. In fact, all paid staff perform this job.
ii. RF added 4th “qualification” – “Experience with, and a good working knowledge of….” – okay
iii. Under “Supervisory Relationships” – The word “all”; GM doesn’t have to “train” and “supervise” – just see that volunteer activity gets done
iv. JE: who follows up with underwriters? Billing?
-GM is ultimately responsible to see that matters pertaining to fund-raising; s/he can delegate as s/he sees appropriate.
v. #7(c). – trying to add something regarding interaction/dealings with Landlord.
Question: should language be generalized to cover “works with appropriate
representatives to maintain compliance with all leased property.”
vi.#8(c) – superfluous comma at end
vii. Question: to what extent does GM “oversee volunteer meetings”? Is this a
personnel management item (under Section 1), i.e. “ensures that volunteer
membership meetings are held as required by station by-laws and policies.”
viii. ML: re-checking old GM description to be sure “duties and responsibilities”
have been incorporated into this new description.
Agreement: Let’s try and do more online. We only have three more positions to consider – Development Director, Production Manager and Chief Engineer.
WFHB BOARD OF DIRECTORS
BOARD AGENDA FOR AUGUST 25th, 2014
Hooker Conference Room, #245, City Hall
201 N. Morton St., Bloomington, IN
Present: Joe Estivill, Pamela Davidson, Louis Malone, Cleveland Dietz, Maria McKinley, Rich Reardin, Markus Lowe, Sheryl Mitchell, Kelly Wherley (recorder), Richard Fish, Carolyn VandeWiele, and Darin Bagley.
i. Met for the first time this month and produced the agenda. They also talked about the Ivy Tech breakfast and the News Summit presentation to the board.
i. Contained in Treasurer’s Report.
i. Had initial meeting two weeks ago. Markus, Cleveland, Brother William, Rich Fish, and Hondo attended. Minutes have been posted to the website. By-Laws are a tougher conversation. Proposed changes, if any, will be sent out in April during the Nominating Committee announcements to give everyone a chance to look them over prior to the Annual Meeting.
i. Markus is going to knock this one out. Cleveland sent it out as a starting point—it’s very old and redundant and Markus will send out a cleaner copy.
i. The next step in this potentiality is to figure out what they would actually want from us in order to make this happen. Apparently we can get dedicated phone lines so that’s good. Markus recommends going big in terms of our ask and then shrink it if need be. Having a shared server at the library is also a bit of an obstacle but getting to Pongo shouldn’t be a problem if you go through smtt:
i. See above (V. b.)
i. Sounds like a team of students are going to do some work for us (running cable, for example) and having the audit will be nice to have in terms of future budgeting and the insurance agencies will be happy to see an equipment list.
i. Read aloud by Louis Malone: Passes unanimously
i. William Morris not present
i. They’ll ask Chancellor Vaughn about this tomorrow at the breakfast.
i. Cleveland is going to withdraw the request until next year. He’s not sure that, fiscally, it’s the move to make at this point. The sudden expenses incurred this year make an expenditure like this a little tough.
i. The full report is not yet out. A quick synopsis shows that around 75 individuals attended at least one session. Some topics were more interesting than others. One notable cancelation is the Porch Swing. This was inevitable as it doesn’t have a producer. Also, Activate and the Volunteer Network are being combined into one. The mission statement is under construction—there are three different drafts of the mission statements that will be sent to NPAC when they’re finalized. Sustainability of the News Director position is also being discussed. Programming finds focus on the Daily Local News and other potential new shows. Training and recruitment are also central focal points. There is a flow chart that demonstrates the various skills that are necessary to become, say, a producer. Finally, facilities has also been a focus and there’s a list of about ten important purchases/acquisitions which will be necessary for the News Department to function better. Louis says the attendance waned a bit in the last week but overall it was well attended and lots of passionate discussions were had. Rich added that he attended a programming session and said that there’s often a desire for volunteers to produce a show but there’s no room for them. He suggests that using the internet for podcasting and the like would be a great way for folks who want to produce a show but don’t have a slot available to them. Pamela spoke about the advantages of podcasting. Markus remarked that he was impressed with the training work that had been done and also that perhaps Alycin might want to wait on the News Department governance documents until we see what shakes out of the Policy Committee meetings and decisions. Louis re-stated the focus on podcasting too—it’s a great audition space for folks.
i. Cleveland and Joe had a conversation about the nature of CATS and if the DD could rock 10K for the station, we could drop Joe from doing this and he could be free to work on more station-centered business. Pamela talked about WTIU getting a significant portion of their revenue from production.
i. Happening on Saturday, September 6th at 12:15pm. Cleveland is shooting for the MCHC and Joe has offered the Player’s Pub if that doesn’t work out.
i. Cleveland would love to have all of the board members in at some point before the fund drive to record a testimonial. He’s also trying to get long-time underwriters in to record testimonials. We’ll have to schedule times so Cleveland is going to e-mail everyone individually. Joe asked about having board members calling volunteers to remind them about fund drive and to thank them for their service and to ask them to “tell ten.” Rich Reardin suggests incorporating something similar to the ice bucket challenge as it’s been a really popular and effective fund raiser. Sending an e-mail out to the volunteership asking for ideas is a good idea. General discussions concerning ideas or events that could possibly go viral and help raise awareness were had.
Formation of committee roles:
Cleveland began by asking if we had any previous experience with Finance Committee?
Look at the current budget process and accounting processes:
Duties of committee
Discussion on what role we thing the committee should play, beyond the stated/defined goal in the committee document.
Cleveland explained the current budget aspects
Next meeting agenda draft:
Meeting begins at 5:15pm
Chair: Hondo – on track and on time
Secretary: William Morris
Strategic Plan > Best practices: Discussion on best practices
Scope and timeline:
Executive Committee Meeting
August 11, 2014
Present: Joe Estivill, Markus Lowe, Cleveland Dietz, Kelly Wherley (recorder).
WFHB BOARD OF DIRECTORS
BOARD AGENDA FOR AUGUST 25th, 2014
Hooker Conference Room, #245, City Hall
201 N. Morton St., Bloomington, IN
Present: Joe Estivil, Maria McKinley, Cleveland Dietz, Pam Davidson, Rich Reardin, William Morris, Louis Malone, Sheryl Mitchell, Markus Lowe, Darin Bagley, and Kelly Wherley (secretary).
Meeting is called to order at 7:07pm.
William Morris moves to approve the minutes and notes that those are Maria’s last minutes and she gets a round of applause, Louis seconds. Passes.
Kelly moved that we adjourn at 9:26pm and Joe Estivill second. All yays, no nays.
Next Meetings coming up (7pm in the Showers Plaza Hooker Room):
August 25th, 2014
September 29th, 2014
October 27th, 2014
November 24th, 2014
The News Summit has started out marvelously with great attendance and discussion at all of our sessions! A link to the summary sheet from all meetings is available along with the session description of our Summit Website so you may review anything you’ve missed. Keep checking the website for updated handouts and notices. Feel free to browse the News Summit FAQ for more information.
Here’s a quick overview of the schedule, mark your calendars!
Present: Helen Harell, Sarah Ryterband, Maria McKinley, Alycin Bektesh, Kelly Miller and Cynthia R Hall
In preliminary comment section Maria stated that the WFHB board is reviewing governance documents which could effect the number of board members per committee * [by-laws must also be revisited]
7:14 Director’s report
Need to determine if those present wished to continue as committee members. All agreed to do so.
Sarah was unanimously selected as Chair. The decision was made to have a rotating secretary.
Cynthia took minutes to be followed next meeting by Helen.
We will not have regular meeting in July but plan to hold an open house to meet those involved with the News Summit. Tentatively suggested it be held July 11 at the Back Door. Will confirm date through email.
We were given a sneak preview of the set-up for the News Summit, Main categories are Mission, Governance, Programming, Recruitment and Training and Facilities and Equipment. Week one: Look at where we’re at, week two :What is the ideal, week 3: Action Plan, week 4: Implementation. Alycin requested that each NPAC member volunteer for at least one hour as a moderator during the summit. All present agreed
Program reviews. Voices in the Street was green lighted. It received 3.6 overall and received mostly 3′s & 4′s. There was some discussion about how to expand the role of the interviewer and the continual need for staff.
Community Public Radio received a 3.7 for quality but ranged from 2′s -5′s in overall response. It was green lighted with the suggestion to still be on the lookout for possible substitutions in the future.
We revisited Market Live and the possibility of moving out of the News Programming arena into being produced by the incoming Development director.
Next regular meeting will be August 21 at 7pm.
Submitted by Cynthia R Hall
Please see below for job description. Those interested in applying for the position should send a cover letter and resume to firstname.lastname@example.org no later than 5 p.m., June 30, 2014.
Works with General Manager, Board of Directors, Staff, and Volunteers to raise funds for WFHB. Contacts businesses to solicit underwriting. Identifies, contacts, and cultivates individuals to solicit multi-year pledges of annual support. Cultivation of business owners and individuals includes tours of the station, engagement of select donors and prospects with volunteer opportunities, speaks in public venues, and other public relation activities. Assist station grant writers with identification of sources and development of ideas. Works with General Manager and Board of Directors to identify, cultivate, and solicit individuals for planned gifts that will increase endowment. Prepares and processes thank you letters to underwriters and individuals. Organizes appropriate donor recognition events including lunches, dinners, annual meeting, and others.
Reports to and under the supervision of the General Manager. The Development Director provides leadership for development activities including underwriting, major gifts (multi-year pledges from individuals), and planned gifts.
1. Identifies, contacts, and solicits business for on-air underwriting.
2. Identifies, contacts, cultivates, and solicits individuals for multi-year annual gifts.
3. Works with General Manager and Board of Directors to identify, contact, cultivate, and solicit individuals for planned gifts.
4. Develops marketing materials for underwriting, individual, and planned giving.
5. Provides assistance to station grant writers in identifying possible funding sources and developing ideas.
6. Keeps accurate records of contacts with businesses and individuals.
7. Develops individualized plans to cultivate and solicit individual donors.
8. Provides recognitions for donors and stewardship over donor gifts.
9. Works in conjunction with the General Manager, Staff, and Board of Directors to ensure that all activities are implemented and that follow-up assessments are conducted.
10. Inputs data and maintains data on underwriting and individuals in computer tracking system.
11. Assists the General Manager in developing, implementing, and tracking semiannual fund drives.
12. Keeps the General Manager informed of progress, problems, and possible areas of improvement in fundraising.
13. Other duties as assigned by the General Manager.
Skills, knowledge, and abilities.
1. Evidence of broad knowledge, understanding, and well-developed skills in fundraising.
2. Computer literate. Strong computer skills a plus.
3. Proven ability to communicate effectively through oral presentation, written word, and graphic displays.
4. Mature judgment in analyzing and interpreting financial potential and evaluating prospective donors.
5. Ability to effectively prioritize tasks.
6. Ability to accomplish objectives through individual and cooperative efforts.
Training or Equivalent Qualifying Experience
Bachelor degree in nonprofit management or related field and either 1 year work experience in fundraising or 2 years work experience in related area; or combination of education and experience that provides the equivalent.