WFHB BOARD OF DIRECTORS
BOARD AGENDA FOR November 24th, 2014
Hooker Conference Room, #245, City Hall
201 N. Morton St., Bloomington, IN
Present: Rich Reardin, William Hosea, William Vance, Liz Mitchell, Clarence Boone, Darin Bagley, William Morris, Kelsey Lynn Wagoner, Sheryl Mitchell, Joe Estivill, Louis Malone, Pamela Davidson, Cleveland Dietz, Maria McKinley, Andy Ruff, Markus Lowe, Kelly Wherley (recorder).
- CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS
- PRESENTATION FROM THE BLOOMINGTON BRANCH OF THE NAACP
- Bill Vance read a prepared statement from the Bloomington Branch of the NAACP concerning their stance on Bring It On! and its timeslot. Joe Estivill stated that the programming schedule lies outside the realm of the Board’s purview. William Morris stressed the fact that the change in timeslot affects not only Bring it On! but also Hola Bloomington and the effects that changing the timeslot would have on the producers and the listenership. Cleveland ran down the rationale for changing the timeslot and stated there is a survey posted online requesting listener feedback that went up today (November 24th) or you could call the station and someone will walk you through it. The board and the attendees discussed various pros and cons of moving the public affairs shows to a noon timeslot—no decisions were made and the time shift is simply an idea at this point, not a foregone conclusion. Clarence Boone stated his role in producing Bring it On! which includes all of the content (guests, scripts, music, etc.) and that the News Director leaves the building shortly after the show begins as it stands. Clarence was also not aware that a news survey was being disseminated.
- PRESENTATION BY ANDY RUFF
- Andy presents what he feels is a systemic problem of misrepresentation by certain WFHB volunteers of the recent deer culling issue—both in the communications sent by the volunteers and by the show’s willingness (or lack thereof) to present people and the arguments they proffer when they don’t coincide with what he feels is a very obvious bias displayed by the show’s producer, Dan Young. James McNamara has a website which has often smeared public officials and Dan Young has obvious ties to James. As an example, a freedom of information act requesting all messages sent concerning homelessness and deer culling. Andy feels Dan Young is using WFHB to promote a side of an issue he feels very passionately about, and he should provide a disclaimer at the very least if this is the case. Andy Ruff also called into question the motives behind Doug Storm and kind of questions (and tone) he employs when asking guests about their opinions for Interchange. The distinction between a news show like Ecoreport (which Andy was told by Joe Crawford is a news show) and a Public Affairs show like Interchange. Andy claimed Doug Storm was unfairly aggressive to one side of the argument and not the other. Andy Ruff also stated that, unsolicited, several people have told him that, while they have supported WFHB in the past, they will no longer do so in the future as a result of the coverage WFHB provided on this issue. Additionally, he suggests some kind of formal apology be made (perhaps on the website) that a.) acknowledges the lapse in balanced reporting this issue has received and b.) a reiteration of WFHB’s sustained commitment to balanced reporting in the future.
- WFHB BOARD PRESIDENT JOE ESTIVILL’S RECENT BUSINESS
- He asked Vicki to marry him and she, despite all inner voices to the contrary, said yes! Congratulations, Joe!!
- REVIEW / APPROVAL OF MINUTES
- September minutes were sent out again for comments and corrections, and the board has a week to respond.
- October minutes were approved with a small correction from Sheryl Mitchell and posting the governance documents online. Minutes approved.
- GENERAL MANAGER’S REPORT
- Hoagy Carmichael birthday celebration generated just under $1,200 for the station. Nearly 80 people attended.
- Spinitron and Radio Free America have merged—and the merger has, for us, entailed the cool role of being a beta-testing partner. After a show has aired, it will be up for two weeks, so folks who might’ve missed your show live could have two weeks to hear it after (the maximum legal time).
- Louis Malone and the Rhino’s Youth Radio Collaboration Presentation: Louis reports that the presentation took place on December 9, 2014 at County Council. We had Dorothy Granger, Kelly Kish, and Brad Wilhelm presented before the Monroe County Council. Louis discussed the grant that YSB assisted WFHB in getting and how this will improve the services that WFHB and Rhino’s can offer to youth in the community. We’ll be meeting on Saturday, December 13, 2014 for a WFHB visioning retreat.
- DEVELOPMENT DIRECTOR REPORT
- There is a significant raise in price for underwriting and we discussed the “sticker shock” that some underwriters might experience and the kinds of concessions we’re willing to make for long-time underwriters. Various aspects of advertising, the ways we make it more enticing for businesses and the ways we can continue to make it worth advertisers time and money were discussed.
- COMMITTEE REPORTS
- Executive Committee
i. Didn’t meet this month due to vacations schedules but did meet via e-mail.
- Finance Committee
i. Pamela Davidson recapped the Finance Committee report.
- Policy Committee
i. Met per usual but we’ll be going over the documents specifically later in the meeting.
- Personnel Committee
i. Finalizing hiring and nominating policies and how the committee will be performing in the future. Lots of good work going on here.
ii. General Manger evaluation: It will go live on black Friday and will be open for two weeks for all volunteers and will help the Policy Committee evaluate the General Manager evaluation. ON the 22nd the board will have time to review the GM’s statements as well as the statements made by the online evaluations.
- OLD BUSINESS
- Board of Directors’ Operations Manual
i. Terms are up and we need to determine whose positions are up for re/election in the 2015 board election meeting in June.
- CATS / News Department
i. Trying to have a meeting on December 3rd to discuss a variety of things, but this could be complicated by the surgery that Alycin Bektesh is going through in the near future.
- Equipment Audit
i. Cleveland reports that Serve IT is definitely doing the equipment audit and the students will be meeting with him soon to get started.
- News Summit Report
i. Cleveland would like to share the praise given by the board and Markus Lowe would like to see some kind of action item list—not dissimilar from the strategic plan—that would be able to track the kind of progress that the News Summit can facilitate. We also discussed briefly progress with the BloomingOUT podcast issue. Ideas for a best-of years end program show were discussed.
- Activate Personnel Nominating Committee to produce Policy on nominations and hiring / General Manager Evaluation
i. In progress, discussed earlier for GM review and online survey.
- Board/Visioning Retreat
i. 13th of December, no venue has been announced yet.
- NEW BUSINESS
- Policy Document Approvals (Continued) (Pamela Davidson is inclined to abstain from all votes concerning position descriptions as she feels it is outside the purview of any board of directors)
i. Development Director:
- The first duty mentioned is underwriter.
- There were some changes in the qualifications which were:
- #11 “informs” board instead of “reports to” board so that the DD would not necessarily have to be present for every board meeting.
- #16 the DD needs to gets approval from somewhere, not necessarily the board, for expenses relating to development expenses.
- Experience and education is worded such that education is preferred and/or relevant experience is required for placement.
ii. Music Director
- Formatting was done to make more uniform the position description.
- Remove the word “new” when it comes to technology and evaluation so that it reflects a more ongoing process.
- Music Events: Covered with “works with other staff members to achieve other departmental goals”. It doesn’t say anything specifically about organizing and initiating musical events, and #10 is a catch-all for all other things for the music director.
- Include a line which says something to the effect of , “oversees musical events that occur outside of the station”.
- Two changes: remove “new” when it pertains to technology and evaluation, include oversight responsibilities as it pertains to off-site musical events, whether they be fund-raisers or not.
iii. News Director
- Strike the “new” with regards to technology and training/evaluation.
- Include verbiage similar to Music Director pertaining to oversight of off-site news productions.
- Grievance Policy
i. Added note to #4: If grievance involves president of the board, then grievance should go to board secretary.
ii. If a paid staff member comes into contact with a grievance, then the burden of documenting this grievance falls to the paid staff member.
iii. Markus Lowe suggests that the Grievance Policy go into effect after the 1st of the year so that it does not drop abruptly on the volunteer staff and ensure the board is clear on what we’re proposing.
iv. Kelly Wherley moves to accept and be effective on the 1st of 2015, Sheryl Mitchell seconds, motion passes.
- December 22nd, 2014 Meeting
i. Maria suggests bringing snacks and treats for our next meeting—it is the holidays afterall.
- WFHB EVENTS—POLICIES REGARDING VOLUNTEER DRINKING WHILE STAFFING WFHB EVENTS AND CASH HANDLING
i. Policy and enforcement variables were discussed and we’d like to establish guidelines for volunteer drinking while representing WFHB at a WFHB sponsored event.
ii. Joe Estivill suggests having a written form detailing the procedures for handling cash (intended for WFHB) at live events.
- RESPONSE TO ANDY RUFF
i. Rich Reardin volunteered to write the initial response and will send it to Kelly Wherley to send around for approval.