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Board Minutes: July 22, 2013

BOARD OF DIRECTORS MEETING
BLOOMINGTON COMMUNITY RADIO, INC.
Monday, July 22, 2013, 7:00 p.m.
Hooker Conference Room, #245, City Hall, 201 N. Morton St., Bloomington, IN

CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS:
call to order 7:11 p.m.
Present: Joe Estivill, Maria McKinley, Pam Davidson, Matt Pierce, Richard Fish, Carolyn VandeWiele, Cleveland Dietz
Absent: Kevin Jones
Guests: Jeffrey Morris, Pam Raider, Jeffrey Foster, Honda Thompson, Bill Stant

REVIEW/APPROVAL OF MINUTES:
Pam made a motion to accept the June Minutes, Carolyn seconded the motion, minutes approved.

Joe asked the Board to allow reports to be given in full before asking questions or making comments and to be recognized by him so that everyone may have a chance to participate.

TREASURERʼS REPORT:
Per review of the Profit & Loss Budget vs. Actual for 6/1/13 through 7/22/13
Actual Income reported $7,989.57 vs Budget of $9,560.00
Actual Expense reported $36,738.04 vs Budget $34,529.13

GENERAL MANAGERʼS REPORT:

COMMUNICATIONS & OUTREACH
Co-Promotions: Samantha Crain at The Bishop, Handsome Family & Danny Barnes at The Bishop, Kroger Health Fair at the east side Kroger.

The Into Art article is out.

Website updated to include contact information for all personnel, all original programming, as well as an up-to-date list of underwriters with links to their websites. New board members have been updated on the site.

OPERATIONS
Digital Archivist position: The search committee met, the personnel committee then reviewed applicants and selected the top 3. Phone interviews were conducted and applicants were narrowed down to in-person interviews. Joe and Cleveland believe John Turner is the best applicant for the position and now recommend the Board approve John R. Turner for the digital archivist position. Matt made a motion, seconded by Carolyn, unanimous vote to select John.

Three new underwriting reps are on board and two are attending a workshop led by Hondo Thompson this evening.

We have acquired a dedicated Macbook Pro for remote broadcasts.

ADMINISTRATION
The Facilities committee began meeting as prescribed by the Strategic Plan and has cleaned out the loft. Initial training meetings for all staff on the new website are completed. The new website launch will be August 16th. The switchover will require the site to be down for a day.

FINANCE
Approximately $915 was made from our 10-day early summer web drive, after postage.

June: Some of the changes were because Cleveland and Chad were both on the payroll and upgrades going on the last month.

$85 was spent for the 4th St Festival ad, up from last year.

FACILITIES
Letʼs be sure, when the opportunity arises, to turn in a “wish list” to Ivy Tech that includes maintenance issues.

COMMITTEE COMMENTS: posting and access to minutes via google docs:

https://docs.google.com/a/wfhb.org/folder/d/

0B9mSvX05f5vzMTIxZTdiMzMtNGVhYi00MjAzLTllZjktMWUzY2M4YjU5NGU4/edit

OLD BUSINESS:
STRATEGIC PLAN PRIORITIES
#1 Priority is the strength of the signal. Richard suggested obtaining an engineering survey, contacting broadcast engineering consultants. How much we want to spend and what do we need to know needs to be addressed beforehand. Matt suggested Mark Antonetti, chief engineering consultant. WFIU may have someone for us to contact. Proof of performance testing, check that audio is good, monitor off air signals, and noise to air ratio. Suggested that we wait until the new amplifier is installed. May be that audio and RX signals are as good as they can be. Richard has volunteered to get some bids. There should be a list of complaints and problems to give to Richard before the audit. Although the Strategic Plan is on the Agenda, there never seems to be enough time to devote to this important issue. By unanimous discussion, it was decided that a special meeting to discuss the Strategic Plan will be called in the very near future. Joe and Cleveland will come up with an online sign-up to determine the best working time for this meeting.
STATUS OF GM HIRING
The job opening has been posted on CPB and WFHB website. August 9th is the application deadline. We currently have 11 applications. The question was raised whether we should post the job to the HT and Matt said no.

COMMITTEE MAKE-UP (MASTER COMMITTEE)
Discussion of the committee make-up was tabled.

UPDATE ON THE CAGE CONSTRUCTION
Kevin Jones was absent, report tabled.

FUNDRAISING
Matchstick grant w/Community Foundation, Endowment Drive, IRA charitable roll-over, Bloom mag post-card for fund drive; discussion was tabled due to time constraint.

NEW BUSINESS:
IVY TECHʼS PROPOSAL FOR GREEN SPACE
Ivy Tech has proposed to take the space outside the Waldron along 4th Street and turn it into a green space. The parking spaces will be gone, there will be places for students to sit, some landscaping. We will ask that the proposal does not impede on our ability to move equipment in and out of our space. Spot!

BROWN COUNTY HOUR
Pam Raider and Jeffrey Foster spoke concerning the $75/month rent Pam has been paying for 3 years. Jeffrey said the show started 3 years ago and the studio was provided by the Nashville Historical Society. $75 included the utilities/month. The studio is within a group of buildings which are going to be razed; some have already been torn down. The BCH has been looking for a replacement studio space and Jeffrey states rent replacement could be $300 – $400/month. Jeffrey has opened his own teaching studio, Brown County Music Studio, 3 days a week, and has offered to rent space out to other music teachers. But he says if he opened it up to the BCR, he could charge WFHB $125/month. Itʼs around 30 ft by 15 ft, has a private bathroom, parking is nearby, quiet location. His rent is locked into a month to month arrangement. Jeffrey feels we should plan ahead before the building is razed. Pam suggested if they were
allowed to do their own underwriting locally, they could raise the money for the rent. Pam suggests they price the sponsorships equitably. Equipment: when the show began, the station provided a Mac Mini, its 3 yrs old, but
now it has crashed. Jeffrey was able to get it started back up. He is asking for the equipment to be replaced. Matt states we would need to firm up all the details – $1500/year, open market of Brown County, $350-400 typically monthly rent, probably raise the money in specific underwriting for the program. But assuming there would be no underwriting support, can our budget support it? Legally: there are questions remaining about Jeffreyʼs written contract, is it possible to sublet from Jeffrey, there could be legal ramifications down the road, abandonment of property and loss of our equipment. Next step is to talk with Alycin or Cleveland to get these questions answered. $50 sponsorship for a show, max of 4 sponsors per show could work. GM to provide a specific proposal for this. Cleveland found a document that we received a grant to purchase the equipment from the Brown County Chamber of Commerce. Itʼs possible we could take over the payment of $75/month from Pam and pay the Historical Society directly. There will be some time factor involved, buildings have to be torn down and new ones built. Cleveland will check with the Brown County Historical Society to see what their time table might be. Follow up at next monthʼs Board meeting.

HEALTH INSURANCE COST UPDATE
Bill Stant is our current agent. Anthem/BCBS provides our current health care coverage. Bill came with handouts showcasing six companies with health plan quotes. Aetna is off the table because there is no local network. IHC is the cheapest, but there is a high deductible. SIHO is just above the competitive rates. These rates do not take into account health history or an increase in rates the first of the year. The Indiana Department of Insurance could allow an increase up to 110%. Renewal rates have been around an 8% increase. The best rates may be if Anthem could give us a mid-year rate change. If we are planning to change providers, select 2 companies, have the insurees fill out the application forms to find out what the charges will really be. A health savings account is where employees place money into a medical savings account and these become tax free dollars to spend on medical care. Currently, the station pays the entire premium. Spouse and children are eligible for coverage. Try to get all 3 employees on the plan otherwise we will only be a 66% participant. Better priced plans require 75% participation. ACA will not apply since we have less than 50 employees. There are small employee tax credits and payroll tax credits for companies like us. Cleveland will contact Stampfli group about this. After a brief discussion which included topics such as the new GM hire effect on insurance and the fact no decision needed to be made until the first of the year, Matt suggested we table this until the November Board meeting.

STL AMPLIFIER
Jeffrey Morris made a request for the station to purchase an STL amplifier for our Mosley SL9300 series STL transmitter. The new amp is SL9000SFA. He has a quote from Pro Audio for $2,360. Jeffrey asks that we spend money from the capital account. The STL carries our audio to the transmitter. The 91.3 frequency and both translators depend on this. Shortly before we installed the new HD digital transmitter and new digital STL, we discovered a strong interfering signal from the STL of 88.9, a station owned by Spirit 95. This prevented us from using our new digital STL. We have relicensed our STL to a new frequency that allowed for a 10 watt amplifier. The new STL 1 watt transmitter produces a signal at the low end of the usable range. Jeffrey believes we need to purchase the 10 watt amp to bring our signal into a more secure
range. “Our signal is at risk and we need to fulfill our license power.” There are no additional set up costs, just the purchase price of the amp. It will take around 20 minutes to switch over; the amp holds the signal in place, it doesnʼt make it better. Discussion was held, the capital account could cover the cost. Matt made a motion to purchase the Mosley STL, Richard seconded, motion passed unanimously.

USE OF STATION CALL LETTERS
A volunteer has made business cards with the WFHB call letters and his own name. WFHB station policy is that no one can use the call letters for personal use. Matt discussed the legal issue of apparent authority vs actual authority. Cleveland will follow up with the volunteer. It was discussed that no one, even those who conduct business for the station, have their own personal business cards. A suggestion was made that generic cards could be printed with the call letters, logo, address, phone# etc. but it was not a priority at this time.

MOTION TO ADJOURN
Made by Joe, seconded by Matt; Meeting adjourned at 9:18 p.m.

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