WFHB FireHouse Broadcasting

BOARD OF DIRECTORS MEETING MINUTES

BLOOMINGTON COMMUNITY RADIO, INC.

November 28, 2011, 7:00 p.m.

Hooker Conference Room, #245, City Hall, 201 N. Morton St., Bloomington, IN

I. CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS

Joe Estivill, Carolyn VandeWiele, Matt Pierce, Hondo Thompson, Suzette Weakley, Emily Jackson, Pam Raider, David Bishop, 

Guests: Chad Carrothers

II. REVIEW/APPROVAL OF MINUTES 

Suzette moves to approve the October minutes, seconded by Carolyn - minutes approved

Note from the Secretary: Melissa Britton requested the meeting be recorded, including discussion of Staff Evaluations in Closed Session.  Documentation of closed session discussion is not required.  Since this is a highly confidential discussion, I want to stress that this recording is for Melissa only.

III. CLOSED SESSION - STAFF EVALUATIONS

Return to open session.

January Jones resigned as News Director.  Upon board recommendation, she will be on paid administration leave until her end date of December 16th.  Discussion of interim positions for the news department resulted in the following: The Assistant News Director will be appointed as Interim News Director. Volunteer and former Assistant News Director, Ryan Dawes will step into an interim part time position for the News Department.  The News Director position will be posted per our bylaws and governance documents.

IV. NEWS DIRECTOR STATEMENT

January requested to be on the agenda, but has decided not to address the board.

V. TREASURER'S UPDATE

Profit and Loss Statement for October. Have been holding back on paying some expenses, but have caught up.  Largest bill is the Allegiance License which is over 4K annually. Our fund are up from membership, down from underwriting as outlined in the budget.

Overlap in pay for short term: two week overlap for exiting News Director and Interim News Director.

Some issues in Quick Books in how some items are listed - some Chad can fix, Dave and Chad will work on this issue.

VI. GENERAL MANAGER'S REPORT

COMMUNICATIONS

Chad spoke at the Bloomington Press Club Luncheon

Dec 3 Quarterly Meeting noon in the Fire Bay

Thank you party for top donors at the Waldron Auditorium Dec 3, 7-9PM

OPERATIONS/PROGRAMMING

91.3 dropouts fixed

New EAS system tested

New remote broadcast setup working, thanks to Marcus for his work on this.  He set up peer to peer broadcasting, eliminating the need for paid third party broadcasting software.

ADMINISTRATION

FINANCE

Ellettsville Tower paid up

CPB financial report complete, thanks to Shaun for the time and work to complete this report.  Not sent yet, Chad and Dave will review before "hitting send." 

Tax return done, but not sent yet.  The bill has not been received from Stampfli yet for this work.

Budget audit in process and a revised budget will be presented to the board at the January meeting.

New underwriters Mister Bucks and Taste of India, welcome back Gene Arnholt and Roadworthy Guitars

Year-End Fundraising Drive

$1200 raised so far.  The on-air mentions begin 12/1

VII.  COMMITTEE COMMENTS

google docs set up for committee reports

The Community Advisory Board needs attention

VIII. OLD BUSINESS

a.)  Strategic Planning Update

Finalizing peer interviews and committee member impressions

Supergroup meeting December 14 7-9PM

Having trouble getting responses from some GMs of other stations

b.)  General Manager Evaluation in process

A reminder will be sent to spot on line for volunteers to fill out the survey.  Personnel Committee will meet Dec 13 to work on Chad's review.  The goal is to complete his review by the end of the year.

c.)  Lease Review

Chad and Joe Estivill will be meeting with John Whikehart and Paul Daly on December 5th to discuss lease compliance.  The lease states that WFHB will acknowledge Ivy Tech via on air announcements and that WFHB will offer educational opportunities to Ivy Tech students.  The first Ivy Tech intern will be coming next week.  Chad will suggest that we create more station IDs to have a variety of statements to prevent 'ear burn.'  Also, new IDs would more clearly state that Ivy Tech owns the Waldron Arts Center and that the station is independent.  A third item to discuss is the potential renovation to the building and what is required for us to proceed.

IX. NEXT BOARD MEETING DATE

The December Board Meeting will be held on January 2nd and the January Board Meeting will be held on January 30th.

X. Dec 3 Event

Carolyn will call and try to get RSVPs

motion to adjourn made by Suzette and seconded by Hondo

meeting adjourned