WFHB BOARD OF DIRECTORS
BOARD AGENDA FOR AUGUST 25th, 2014
Hooker Conference Room, #245, City Hall
201 N. Morton St., Bloomington, IN
Present: Joe Estivill, Pamela Davidson, Louis Malone, Cleveland Dietz, Maria McKinley, Rich Reardin, Markus Lowe, Sheryl Mitchell, Kelly Wherley (recorder), Richard Fish, Carolyn VandeWiele, and Darin Bagley.
- CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS
- Meeting called to order at 7:04pm.
- REVIEW / APPROVAL OF MINUTES
- Sheryl moves to approve and Maria seconds. Approved.
- PRESIDENT’S REPORT
- No report from the Prez.
- TREASURER’S REPORT
- Markus reports that the Finance Committee met last Wednesday. Finance Committee will meet third Wednesday of every month. The minutes from their meeting will be distributed and will be the best indicator of how they (the committee) are performing, their members, and their priorities. The Board should take a look at these minutes and see if they have any questions. Pam comments: Matchstick is over. They were using some money that dried up and our donor base may still be in it. A good question is what the board would be expected to look at from a month-to-month basis. Pam asked whether or not anything is awry on the statements and Cleveland re-iterated that there’s a quickbook’s error that is making an amount-due mistake that they’re trying to work out with Stampfli.
- GENERAL MANAGER’S REPORT REVIEW
- Cleveland reports that he and Markus are having breakfast with the Ivy Tech chancellor and Paul to talk about space. Pamela talked about Paul’s obstinancy (especially concerning vending at events) and Cleveland says that the relationship has changed dramatically for the better since the change in management—for the better! Outdoor space is going to be on the agenda as well as the outdoor speakers. Joe asked about the cost for commercial surge protectors and it sounds like they’re about $600/a piece (Jeffrey Morris’ estimate without having looked into it) and we wouldn’t need to buy more than two.
- Development Director: Dorothy Granger has been offered the Development Director position and she’s going to start full-time on September 8th. Scott Hutchinson got a superior job offer and took it. Dorothy won’t be here for Fall Fund Drive, though, due to a prior travel commitment.
- COMMITTEE REPORTS
- A note from Joe: We’re looking to have committee meeting minutes sent out prior to the Board meeting.
- Executive Committee
i. Met for the first time this month and produced the agenda. They also talked about the Ivy Tech breakfast and the News Summit presentation to the board.
- Finance Committee
i. Contained in Treasurer’s Report.
- Policy Committee
i. Had initial meeting two weeks ago. Markus, Cleveland, Brother William, Rich Fish, and Hondo attended. Minutes have been posted to the website. By-Laws are a tougher conversation. Proposed changes, if any, will be sent out in April during the Nominating Committee announcements to give everyone a chance to look them over prior to the Annual Meeting.
- OLD BUSINESS
- Board of Directors’ Operations Manual
i. Markus is going to knock this one out. Cleveland sent it out as a starting point—it’s very old and redundant and Markus will send out a cleaner copy.
- CATS / News Department
i. The next step in this potentiality is to figure out what they would actually want from us in order to make this happen. Apparently we can get dedicated phone lines so that’s good. Markus recommends going big in terms of our ask and then shrink it if need be. Having a shared server at the library is also a bit of an obstacle but getting to Pongo shouldn’t be a problem if you go through smtt:
- Status of Development Director
i. See above (V. b.)
- Equipment Audit
i. Sounds like a team of students are going to do some work for us (running cable, for example) and having the audit will be nice to have in terms of future budgeting and the insurance agencies will be happy to see an equipment list.
- Guideline for making local purchases
i. Read aloud by Louis Malone: Passes unanimously
- Marketing Committee Proposal
i. William Morris not present
- Ivy Tech Green Space – Speakers
i. They’ll ask Chancellor Vaughn about this tomorrow at the breakfast.
- NEW BUSINESS
- Cleveland Dietz application to Leadership Bloomington-Monroe County
i. Cleveland is going to withdraw the request until next year. He’s not sure that, fiscally, it’s the move to make at this point. The sudden expenses incurred this year make an expenditure like this a little tough.
- News Summit Report (Louis Malone)
i. The full report is not yet out. A quick synopsis shows that around 75 individuals attended at least one session. Some topics were more interesting than others. One notable cancelation is the Porch Swing. This was inevitable as it doesn’t have a producer. Also, Activate and the Volunteer Network are being combined into one. The mission statement is under construction—there are three different drafts of the mission statements that will be sent to NPAC when they’re finalized. Sustainability of the News Director position is also being discussed. Programming finds focus on the Daily Local News and other potential new shows. Training and recruitment are also central focal points. There is a flow chart that demonstrates the various skills that are necessary to become, say, a producer. Finally, facilities has also been a focus and there’s a list of about ten important purchases/acquisitions which will be necessary for the News Department to function better. Louis says the attendance waned a bit in the last week but overall it was well attended and lots of passionate discussions were had. Rich added that he attended a programming session and said that there’s often a desire for volunteers to produce a show but there’s no room for them. He suggests that using the internet for podcasting and the like would be a great way for folks who want to produce a show but don’t have a slot available to them. Pamela spoke about the advantages of podcasting. Markus remarked that he was impressed with the training work that had been done and also that perhaps Alycin might want to wait on the News Department governance documents until we see what shakes out of the Policy Committee meetings and decisions. Louis re-stated the focus on podcasting too—it’s a great audition space for folks.
- Development Director
i. Cleveland and Joe had a conversation about the nature of CATS and if the DD could rock 10K for the station, we could drop Joe from doing this and he could be free to work on more station-centered business. Pamela talked about WTIU getting a significant portion of their revenue from production.
- Quarterly Meeting
i. Happening on Saturday, September 6th at 12:15pm. Cleveland is shooting for the MCHC and Joe has offered the Player’s Pub if that doesn’t work out.
- Fund Drive
i. Cleveland would love to have all of the board members in at some point before the fund drive to record a testimonial. He’s also trying to get long-time underwriters in to record testimonials. We’ll have to schedule times so Cleveland is going to e-mail everyone individually. Joe asked about having board members calling volunteers to remind them about fund drive and to thank them for their service and to ask them to “tell ten.” Rich Reardin suggests incorporating something similar to the ice bucket challenge as it’s been a really popular and effective fund raiser. Sending an e-mail out to the volunteership asking for ideas is a good idea. General discussions concerning ideas or events that could possibly go viral and help raise awareness were had.
- Markus moves to adjourn, Sheryl seconds. Adjourned at 8:25pm.
- UPCOMING MEETINGS
- September 22nd, 2014
- October 27th, 2014
- November 24th, 2014