WFHB BOARD OF DIRECTORS
BOARD AGENDA FOR January 26th, 2015
Kelly Conference Room, #245, City Hall
201 N. Morton St., Bloomington, IN
- CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS
- Present: Louis Malone, Sheryl Mitchell, Cleveland Dietz, Joe Estivill, Pamela Davidson, Maria McKinley, Rich Reardin, Kelly Wherley (recorder). Guests are Darin Bagley, Cathi Norton, Richard Fish, and Joe Crawford.
- REVIEW / APPROVAL OF MINUTES
- Tabled as the Secretary is way behind on minutes taking.
- New News Director Report
- Joe Crawford has been appointed News Director and he’s now full-time. The Board welcomes him heartily. The Board discussed the process for hiring the Assistant News Director. We are in agreement that we would like the search to include external candidates as well as internal. Cleveland requests that Joe be a part of the hiring process from the beginning to the end. Louis Malone suggests posting the position immediately and have it up for two weeks and that will give the personnel committee time to finalize the hiring policy and use it as the hiring guidelines.
- GENERAL MANAGER’S REPORT
- Cleveland needs the board to vote formally to hire Joe and Cleveland moves that, while Alycin is still working as interim Assistant News Director, we make her salary exactly half her current rate. Maria McKinley moves that we hire Joe Crawford full-time as the new News Director and Louis Malone seconds. Motion passes. Louis Malone moves that Alycin Bektesh be moved to Assistant News Director and her salary be one half of her current salary (beginning February 1st, 2015) and Pamela Davidson seconds. Motion passes.
- Diversity Statement
i. We need to adopt and commit to one of the four diversity strategies stipulated by the CPB. We’re thinking of adopting two if we can do diversity training for free after the new board is elected. We’ll look into that are definitely committing to “including qualified, diverse candidates in our slate of candidates for the board.” Louis Malone moves that we accept the diversity statement as written and adopt the fourth strategy as our commitment to the CPB’s mandate on this, Pamela Davidson seconds. (It’s been posted on the website for the past two months). Motion passes.
ii. Cleveland has signed up for conflict resolution that is a series of classes that will go through March 8th. We need to move the quarterly meeting as a result of this—no formal decision on this at this meeting.
- Centennial Celebration. Cleveland met with Paul Daly and for WFHB to be involved, and we’re going to go on a march in September instead of December.
- Facilities issue discussions with CATS have officially ended, and CATSweek discussions have officially begun.
- The News Room has got a door but not a yet a doorknob, but it will come soon!
- RadioFreeAmerica! Collaboration is just about finished and our radio show streaming capabilities will be ready by February 1st. Firehouse Sessions are also officially available on the iTunes store. We’re also very excited about the collaboration with the Pit Stop series. Cleveland is going to be featured in the “Our Town” section of Bloom Magazine, which is exciting.
- Joe Estivill asked about whether or not the Development Director should be on the Finance Committee (she serves on the Development Committee). He also mentioned that he floated Jim Manion as an “Arts Advocate” to the City of Bloomington, and also about some of the logistics behind the new underwriting structure—Cleveland has a plan to reward long-time supporters because rates have risen. Joe is also hosting Alycin’s going away party/Joe Crawford’s welcoming party on the 12th. Also, the Third Greatest Mardi Gras on the Face of the Earth is happening on February 17th. All at the Player’s Pub.
- DEVELOPMENT DIRECTOR REPORT
- Slight difference in numbers from General Manager and Development Director—the DD didn’t include end-of-year contributors or random contributions, hers was a reflection of the direct campaign. The data we had on donor’s addresses were out of date on a number of people, so we’re going to work on shoring up those addresses and contacting folks who haven’t donated in some time, especially after spring fund drive is through and people have gotten their tax returns. Accuracy checks are going to be important in a transient town like Bloomington. We’ve been working on underwriting and there’s not been much movement there. The CPB application is just about finished so we’re close to getting our second dispersement of funds ($21K). Thanks also to Joe for hosting Jeffrey Morris’ birthday party—it was a success that raised over $600 for the station.
- Match Madness: There’s a promotion for endowments wherein $10K raised in one day will be matched by The Community Foundation for Endowment Programs with an opportunity for another $5K if all of the participating non-profits are able to meet that goal.
- Pamela Davidson stated that we should adopt a policy that Board Members should all be financial contributors (whatever the amount) in the spirit that if board members are asking people to contribute, they need to be willing to do that as well.
- Rich Reardin raised the question as to what the Development Director has planned based on the gap between fundraising budgeting and actuals. Cleveland states that, while there is a gap, the underwriting is the same as where it was at this time last year and there have been improvements, including having the Development Director work with Hondo Thompson and Beth Moses for underwriting training. There have been a lot of changes in what underwriting reps are asked to do and getting everyone on the same page is taking some time. Louis Malone reminded us that the management of staff is the purview of the General Manager and the Board can pose questions about the staff’s performance through the GM. President Joe Estivill commented that the budget was indeed in the red, and that it seemed appropriate of the Board to know about underwriting activities in the Development Director’s report. Rich Reardin asked if the Development Director or the General Manager was overseeing underwriting, and Cleveland replied that, at this point, it was the General Manager’s job to oversee underwriting activities but that the Development Director was in the process of transitioning towards overseeing the entirety of that operation. Pamela Davidson stressed that a Development Director position is one that a person needs to grow into and several members commended the Development Director’s efforts towards securing 60+% of the Match Madness funds needed to get a matching endowment grant from the Community Foundation for Endowment Programs.
- COMMITTEE REPORTS
- Executive Committee
i. They set the agenda but failed to send it out. We’ll do better in the future, aka, My (Kelly Wherley’s) Bad
- Finance Committee
i. Profit/Loss review, CPB money, Follies potential membership, underwriting low but people are buying at new rates and we’re grandfathering long-time supporters, board needs to be more active in finding supporters for the station, planned giving, phone calls, insurance discussions. Joe Estivill mentioned the $19K bill we’ve got due for equipment, so the surplus it looks like we have is not quite as big as it seems, as it has been earmarked for expenses.
- Policy Committee
i. Discussion over the grievance policy: Maria McKinley read the old and new versions regarding the documentation process for grievances and the flexibility it is attempting to grant aid staff and board members in terms of documenting any grievance brought forth to them. New language reads, “Documentation may be required upon request at any time by any involved party. Any grievance brought to the General Manager or Board of Directors for resolution must be documented. If documentation is required, it must be performed by a paid staff member or Board member.” Louis Malone moves that we accept the policy, Sheryl Mitchell seconds, motion passes.
ii. Sexual Harassment policy: The policy was constructed using boilerplate methods from the statewide efforts to standardize these sorts of issues. Question regarding volunteer cooperation with any potential investigation and confidentiality. After much discussion, Louis Malone moves that we approve the policy as it has been written, with the amendment that we strike “as much as possible” from the confidentiality clause. Sheryl seconds. Motion passes.
- Personnel Committee
i. Sheryl, Joe, and Maria have been working with Louis on the Personnel and Nominating procedure documents but haven’t heard anything back. They were sent out on 12/22/14 and we need to hear back from board members to finalize these procedures.
- OLD BUSINESS
- Board of Directors’ Operations Manual
- Policy Document Approvals (Continued)
i. Grievance (edit) – See above
ii. Sexual Harassment – See above
iii. Hiring / Board Nomination Policy – See below
- NEW BUSINESS
- GM’s Formal Recommendation for new News Director
i. Done (see above).
- New Board Member Nominations
i. See Personnel Committee report from Louis Malone. Please e-mail Louis Malone with any recommendations.
- Health Insurance
i. The board decided, after long discussion, that we would increase staff members’ salaries and assist them in choosing a governmentally subsidized health insurance program. $350/mo. pre-tax salary increase for each employee across the board. This was done both in the interest of the employees and the sustainability of the station. We made this resolution with the expressed intent of revisiting this policy in a year to make sure it is working for everyone. The $350 is an effort to get dental and vision on the WFHB side, while the medical would be through the government. Essentially, each full-time employee gets paid an additional $4,200/yr to cover medical expenses, and the $28K WFHB currently spends on insurance would go away. Pamela Davidson moves that we increase employees salaries $350/mo. (strongly encouraging them to pay into a health insurance account) with the provision that we review this policy annually, Louis Malone seconds. The General Manager will figure out the timing (whether or not the shift will become active in February or March—and we certainly don’t want a month-long lapse in employees’ coverage). Motion passes.
ii. Louis Malone moves that we purchase life insurance at a cost of $100/mo. with the provision that we review this annually. Pamela Davidson seconds. Motion passes. Meeting adjourned at 9:40pm.
A RECAP OF THE MOTIONS MADE, SECONDS, AND PASSES/DENIEDS
- Approval of minutes was tabled.
- Maria McKinley moves that we hire Joe Crawford full-time as the new News Director and Louis Malone seconds. Motion passes.
- Louis Malone moves that Alycin Bektesh be moved to Assistant News Director and her salary be one half of her current salary (beginning February 1st, 2015) and Pamela Davidson seconds. Motion passes.
- Louis Malone moves that we accept the diversity statement as written and adopt the fourth strategy as our commitment to the CPB’s mandate on this, Pamela Davidson seconds. (It’s been posted on the website for the past two months). Motion passes.
- Louis Malone moves that we accept the grievance policy, Sheryl Mitchell seconds, motion passes.
- Sexual Harassment Policy: Louis Malone moves that we approve the policy as it has been written, with the amendment that we strike “as much as possible” from the confidentiality clause. Sheryl seconds. Motion passes.
- Pamela Davidson moves that we increase employees salaries $350/mo. (strongly encouraging them to pay into a health insurance account) with the provision that we review this policy annually, Louis Malone seconds. Motion passes.
- The Board also considered the switching of the words “empowered” and “entertained” in the Vision Statement. Pamela Davidson moved that we accept the changes and Sheryl Mitchell seconded. Motion passes.