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Author Archives: WFHB Manager

News and Public Affairs Committee minutes – July 23, 2015

NPAC mtg. called to order 7:04.
Present: Joe Crawford, Sarah Ryterband, Evelyn M. McKinley, Linda Greene, Carlos Bakota. Plus producers as listed below.
Review of 3 programs.  Interchange//Voices in the Street//Books Unbound.
Doug Storm  reported for himself and engineer Jonathon Richardson.
Show is going well.  [Lost partner Trish to WFIU.] -Booked into Nov.
It’s getting easier after 2 yrs on board.
Sarah commented on the timeliness achieved by shuffling.
Doug stated he does not get many suggestions for show content.
MERF on horizon and although it is out of his comfort zone he is ready to stretch and reach out.
Interchange had been able to address national  issues w/ local impact.

Joe is good resource.–helpful.  Has subbed for Jonathon as engineer on occasion.
Ideas for expansion: more engineers, researchers.
Would facilitate ability to look at multiple facets of same issue.
Doug does not want to be in managerial role.
Likes pertinent music for interludes.
Live shows easier and preferable.
__________________________
Books Unbound Cynthia Wolfe.  brought  comprehensive hand out.
Been with show ~ 1 yr.
Could use more volunteers
Heather Perry production  assistant helps a couple -3 hrs a week.
Help needed on
-recording
-pre- editing (.depending on reader)
-script preparation
-advance  listeners.
Show is flush with plenty of readers.

challenges.??
Not so many..
Would like more contemporary literature
Were able to do so but with some restrictions as in Guantanamo Diary.
Suggest possibility of specific underwriters to cover licensing fees/copyrights.
Or Pursue grants as an option -
Show would be easier with more assistance.
Pluses:  more points of view and more readers.
Minus: need greater flexibility for time/schedules.

Cynthia commented that airtime may not be ideal slot owing to Issues w/ FCC.

Praised Joe for responsiveness.

Directors report.
Next fund drive is scheduled for September.
Marie reported on the  idea to seek business for matching funds….for well
supported shows.
Premium could include being a guest in the studio during airtime.
There’s been a switch of Counterspin w/ Shortwave Report for timeliness.
________
Kelly Wherley produces Voices.  ~12 years on board.

Main challenge is the nature of type of show itself based on
having to reach out to strangers to record people’s opinions.
Joe very helpful getting new interviewers.
Kelly acknowledges he may miss out on some pertinent issues.
Marie suggested news anchors could forward hot topics to him.

There’s a transition to a new format underway
Currently there’s a revolving door of interns—
seems that is likely to continue.
Joe does not want to have to be a constant presence…
but does converse with volunteers. Keeps tabs and recruits…
but up to Kelly to script and write questions.Needs= interviewers.
Kelly  responded to Sarah’s question about timing of the show that it is not a problem He also stated that he does not mind working on his own

Meeting adjourned 8:01

Acoustic Roots Festival – May 23 – Tickets now available online!

WFHB is pleased to announce the lineup for the 8th annual WFHB Acoustic Roots Festival. Bloomington native and Americana favorite Austin Lucas will headline the event. His father, Bob Lucas, will perform prior to Austin’s set.

WFHB’s Acoustic Roots Festival, will be held on Saturday, May 23, hosted by Upland Brewing Company at 350 West 11th in Bloomington. Festival gates will open at 2:00pm, with music from 3pm-11pm.

WFHB’s Acoustic Roots Festival is a fundraiser for Bloomington Community Radio. The festival focuses on the rich heritage of American roots music and is a showcase for local and regional artists.

The full festival lineup also includes: Hogwire String Band,  Tim Grimm & Jan Lucas,  Rusted String Swindlers,  Mark & Misty and The Midnight Munchers,  Rikki Jean & the DWBs,  Chris Dollar, and The Jesse Lacy Trio.

Admission to WFHB’s Acoustic Roots Festival is $20.00 in advance and $25 at the gate, with all proceeds after expenses supporting WFHB. Children under 12 are free.

Advance tickets will be available at WFHB, Bloomingfoods, and Upland Brewing Company beginning Saturday, May 1.

Advance tickets are available now online at: www.showclix.com/event/WFHBAcousticRootsFestivalt

Austin Lucas will be guest for Sweetheart of the Rodeo 4/11, 8 – 10 AM

Board of Directors Meeting Minutes – March 23, 2015

WFHB BOARD OF DIRECTORS

BOARD MINUTES FOR March 23rd, 2015

Kelly Conference Room, #155, City Hall

201 N. Morton St., Bloomington, IN

  1. CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS
    1. Present:  Joe Estivill, Maria McKinley, William Morris, Pamela Davidson, Sarah Borden, Louis Malone, Cleveland Dietz, Kelly Wherley (recorder).
  2. REVIEW / APPROVAL OF MINUTES
    1. Approved, one abstention
  3. GENERAL MANAGER’S REPORT
    1. Cleveland brought to our attention the fact that the CPB is considering raising the standards for financial support of rural radio stations.  For us this would mean we would need to generate at least 300K a year outside of CPB support.  The reason for this increase is their desire to support larger, non-commercial stations.  Cleveland has been looking at the budget and thinks underwriting would be the best bet to hit this standard by the year 2017.  Also, the advertised goal for spring fund drive is 48K (which is different from the budgeted goal).  We’re going to have solicitations hit folks’ mailbox and e-mail box at the same time.  Dorothy has been a great help to the station in terms of generating excitement around the fund drive as well as organizing the current drive.  She’ll be having catchers write “Thank You” notes to donors when they’re not taking pledges.  Sue Peterson made special recognition of WFHB during Match Madness and was very pleased with our involvement.  Cleveland is also looking into software that will track underwriters and their history with the station.  We continue to use QuickBooks which is limited in ways (especially since only Cleveland can access it) and, with underwriting becoming a much bigger priority, we need a more dynamic way to ensure a good experience for our underwriters.  Brown County water is a couple months away from a decision on what they’re going to do out near our translator there, and our actions are going to be dependent on what they finally decide.  The new console is going to be installed mid- to late-May and we’re still learning about what we’re going to need to figure out, e.g., the Emergency Alert System and On-Air light triggers.  The quarterly meeting is going to happen on Saturday afternoon at the Waldron.
  4. DEVELOPMENT DIRECTOR REPORT
    1. The DD is working with Bloomerang, which is donor database software.  Once it’s fully incorporated, it will safe a bunch of time, especially with tracking donations and the like.
  5. COMMITTEE REPORTS
    1. Executive Committee
    2. Finance Committee

i.      Our 5K angel donor is a little caught up and we’re not sure when, exactly, that donation is going to come through.  They’ve been working on the budget and the last Fiscal year has been tough because there were one-time purchases that HAD to happen (HVAC and Audit).  We’re looking at aggressive plans to up the income and the fund drive 48K goal does not include the approximately 6K allotted for day sponsors.

  1. Policy Committee

i.      They’ve been looking at the by-laws and will be presenting to the board in the near future (but it’s highly unlikely that we’ll be able to put forth proposed changes before the 60-day deadline before the annual meeting).

  1. Personnel Committee

i.      Maria McKinley is now the chair of the Personnel Committee and has Sarah Ryterband here to be considered for appointment/nomination to the board (to fill in the vacancy from Rich Reardin).  There will be three positions up for election.  Louis Malone and Pamela Davidson will be running for re-election, Joe Estivill will not be running for re-election, and the term to be filled for Rich Reardin will expire in the summer of 2016.  Sarah gave the board an introduction to her experience and work and the board appointed her to fill the vacancy created by Rich’s departure.

  1. OLD BUSINESS
    1. Board of Directors’ Operations Manual  (Louis Malone)

i.      Nothing to report

  1. New Board Member Nominations
  2. NEW BUSINESS
    1. Elect Treasurer

i.      William Morris moved that Sarah Borden be elected Board Treasurer, Louis Malone seconds.  Motion passes.  Congratulations, Sarah!

  1. Strategic Plan Review/Next Step(s)

i.      Cleveland took us through the goals of the Strategic Plan and the degree of completion of them.  We discussed several of the ones we will NOT pursue (e.g., WFHB internet app).  The Strategic Plan encompasses a lot and is quite ambitious—we’ve completed a lot and made progress on even more and we’ll continue prioritizing them.

  1. SUMMARY OF MOTIONS MADE and PASSES/FAILS
    1. Minutes from February 23rd passed.
    2. Sarah Ryterband was elected to fill vacancy created by departure of Rich Reardin.
    3. Sarah Borden was elected to be Board Treasurer.

Board of Directors Meeting Minutes – February 23, 2015

WFHB BOARD OF DIRECTORS

BOARD MINUTES FOR February 23rd, 2015

Kelly Conference Room, #155, City Hall

201 N. Morton St., Bloomington, IN

  1. CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS
    1. Present:  Cleveland Dietz, William Morris, Sheryl Mitchell, Rich Reardin, Maria McKinley, Louis Malone, Kelly Wherley (recorder).  Guests:  Darin Bagley, Sarah Borden.
  2. REVIEW / APPROVAL OF MINUTES
    1. Movement to approve November is good.
    2. Movement to approve December is good.
    3. Movement to approve January is good.
  3. GENERAL MANAGER’S REPORT
    1. The Assistant News Director search is ongoing.  There are five candidates and Cleveland, Joe Crawford, and Joe Estivill will be conducting all the interviews.  Cleveland also needs to begin staff evaluations and he needs a Personnel Committee member to help with those.  Cleveland is also participating in the CJAM Mediation classes.  Cleveland included the health insurance changes to the draft budget and those should be ready for Executive Committee review in April.  We also may have an opportunity to get up to six students for help with fund drive through IU’s service learning program.  The new board will not be implemented until after the Spring Fund Drive and is going to necessitate shutting down the air room for 5-7 days.  Pongo has been successfully resuscitated by the efforts of Johrdan Vicstein and the loss of information has been minimal.  Johrdan also included more storage and additional safeguards to help prevent Pongo from crashing again.  Cleveland has been working with Hondo Thompson and our increased involvement in the John Hartford music festival.  We’ve had a good deal of underwriting sales success in the last couple of weeks.  Dorothy Granger was also able to send thank you notes to the members whose contributions went towards purchasing the new board.  Match Madness is ramping up and could potentially increase our endowment fund by $25,000.  We also discussed having members represent WFHB at the awards ceremonies celebrating the work of Jim Manion and Alycin Bektesh.  Joe Estivill asked about the broadcast room and whether or not having DJs face the south window is feasible (since we’ll have the opportunity to reconfigure when we install the new board).
  4. DEVELOPMENT DIRECTOR REPORT
    1. Match Madness is running March 10th – 11th.   The online portion ends at 3pm on the 11th and the idea is to have people donate in person at Assembly Hall.  Joe Estivill asked that the development promos not always be at the top of the hour.  Cleveland said that new promos are in the works.  Rich Reardin requested more specifics accompany the DD’s report (e.g. goals, actuals, prospective sponsors).
  5. COMMITTEE REPORTS
    1. Executive Committee

i.      Nothing to report at this time.

  1. Finance Committee

i.      Cleveland is reporting:  Cleveland moved the donations given by angel donors from grants to membership gifts and a discussion was had as to how this affects the budget and how to keep these distinctions consistent in the future.  Notable expenses include three pay periods in January and a short period of time when Alycin and Joe Crawford were both full-time, as well as the fire alarm and facilities’ expenses.  We’re also in need of another board member on the finance committee and Joe Estivill has volunteered to be on it.

  1. Policy Committee

i.      No new policies to address at this time, but the next big thrust will be by-laws suggestions and the committee is meeting on the first and third Mondays.  We need to have another board member join this committee.  Louis Malone wouldn’t mind being a part of it.

  1. Personnel Committee

i.      Board Nomination Policy:  Kelly Wherley brought up the new guidelines regarding potential members bringing forth their nominations to the board vs. the public and the 75 days (vs. the 60 days for public) are an increased standard so the board can vet the candidate somewhat before announcing their candidacy publicly.  Sheryl moved that we accept the hiring/nominating policies as they are currently written, Wherley seconds, motion passes.  This will now be passed onto the Policy Committee.  Sarah Borden is here as a result of the Personnel Committee inviting her to potentially take the place of former board member Markus Lowe and we shall address her potential appointment later in the meeting.  Board members need also fill out the skills matrix so we can make sure we’re trying to fill areas of need within the board membership come elections in June.

  1. OLD BUSINESS
    1. Board of Directors’ Operations Manual  (Louis Malone)

i.      Nothing to report, pushed.

  1. Hiring / Board Nomination Policy

i.      Has been discussed above.

  1. New Board Member Nominations

i.      We have to be seven members strong, we can’t be more than nine.  With the departure of Markus Lowe, especially in his role as board treasurer, we feel it’s prudent to fill the vacancy as opposed to let it linger.

  1. Health Insurance

i.      For those transitioning to the market, it won’t happen until April (we thought it would March) and salaries will remain the same until the transition officially takes place.

  1. NEW BUSINESS
    1. Discuss Board Replacement

i.      Sarah Borden gave an introduction of herself and her work the Youth Services Bureau (grant writing, accounting, and overall business managing).  Louis Malone moves that we appoint Sarah Borden to the board, motion passes.  Sarah Borden gets a seat at the table, welcome Sarah!  Thank you for your effort!

  1. Elect (Interim) Treasurer

i.      Pushed until next meeting—Sarah has expressed interest in learning more about what the Treasurer position entails but otherwise we’re not prepared to make that decision right now.

SUMMARY OF MOTIONS MADE AND VERDICTS

  1. Minutes from November 2014 through January 2015 were approved.
  2. The Board Nomination Policy was approved.
  3. Sarah Borden was appointed to fill the board vacancy left by Markus Lowe.  Her term will end in the summer of 2017.

Board of Directors Meeting Minutes – January 26, 2015

WFHB BOARD OF DIRECTORS

BOARD AGENDA FOR January 26th, 2015

Kelly Conference Room, #245, City Hall

201 N. Morton St., Bloomington, IN

 

  1. CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS
    1. Present:  Louis Malone, Sheryl Mitchell, Cleveland Dietz, Joe Estivill, Pamela Davidson, Maria McKinley, Rich Reardin, Kelly Wherley (recorder).   Guests are Darin Bagley, Cathi Norton, Richard Fish, and Joe Crawford.
  2. REVIEW / APPROVAL OF MINUTES
    1. Tabled as the Secretary is way behind on minutes taking.
  3. New News Director Report
    1. Joe Crawford has been appointed News Director and he’s now full-time.  The Board welcomes him heartily.  The Board discussed the process for hiring the Assistant News Director.  We are in agreement that we would like the search to include external candidates as well as internal.  Cleveland requests that Joe be a part of the hiring process from the beginning to the end.  Louis Malone suggests posting the position immediately and have it up for two weeks and that will give the personnel committee time to finalize the hiring policy and use it as the hiring guidelines.
  4. GENERAL MANAGER’S REPORT
    1. Cleveland needs the board to vote formally to hire Joe and Cleveland moves that, while Alycin is still working as interim Assistant News Director, we make her salary exactly half her current rate.  Maria McKinley moves that we hire Joe Crawford full-time as the new News Director and Louis Malone seconds.  Motion passes.  Louis Malone moves that Alycin Bektesh be moved to Assistant News Director and her salary be one half of her current salary (beginning February 1st, 2015) and Pamela Davidson seconds.  Motion passes.
    2. Diversity Statement

i.      We need to adopt and commit to one of the four diversity strategies stipulated by the CPB.  We’re thinking of adopting two if we can do diversity training for free after the new board is elected.  We’ll look into that are definitely committing to “including qualified, diverse candidates in our slate of candidates for the board.”  Louis Malone moves that we accept the diversity statement as written and adopt the fourth strategy as our commitment to the CPB’s mandate on this, Pamela Davidson seconds.  (It’s been posted on the website for the past two months).  Motion passes.

ii.      Cleveland has signed up for conflict resolution that is a series of classes that will go through March 8th.  We need to move the quarterly meeting as a result of this—no formal decision on this at this meeting.

  1. Centennial Celebration.  Cleveland met with Paul Daly and for WFHB to be involved, and we’re going to go on a march in September instead of December.
  2. Facilities issue discussions with CATS have officially ended, and CATSweek discussions have officially begun.
  3. The News Room has got a door but not a yet a doorknob, but it will come soon!
  4. RadioFreeAmerica! Collaboration is just about finished and our radio show streaming capabilities will be ready by February 1st.  Firehouse Sessions are also officially available on the iTunes store.  We’re also very excited about the collaboration with the Pit Stop series.  Cleveland is going to be featured in the “Our Town” section of Bloom Magazine, which is exciting.
  5. Joe Estivill asked about whether or not the Development Director should be on the Finance Committee (she serves on the Development Committee).  He also mentioned that he floated Jim Manion as an “Arts Advocate” to the City of Bloomington, and also about some of the logistics behind the new underwriting structure—Cleveland has a plan to reward long-time supporters because rates have risen.  Joe is also hosting Alycin’s going away party/Joe Crawford’s welcoming party on the 12th.  Also, the Third Greatest Mardi Gras on the Face of the Earth is happening on February 17th.  All at the Player’s Pub.
  6. DEVELOPMENT DIRECTOR REPORT
    1. Slight difference in numbers from General Manager and Development Director—the DD didn’t include end-of-year contributors or random contributions, hers was a reflection of the direct campaign.  The data we had on donor’s addresses were out of date on a number of people, so we’re going to work on shoring up those addresses and contacting folks who haven’t donated in some time, especially after spring fund drive is through and people have gotten their tax returns.  Accuracy checks are going to be important in a transient town like Bloomington.  We’ve been working on underwriting and there’s not been much movement there.  The CPB application is just about finished so we’re close to getting our second dispersement of funds ($21K).  Thanks also to Joe for hosting Jeffrey Morris’ birthday party—it was a success that raised over $600 for the station.
    2. Match Madness:  There’s a promotion for endowments wherein $10K raised in one day will be matched by The Community Foundation for Endowment Programs with an opportunity for another $5K if all of the participating non-profits are able to meet that goal.
    3. Pamela Davidson stated that we should adopt a policy that Board Members should all be financial contributors (whatever the amount) in the spirit that if board members are asking people to contribute, they need to be willing to do that as well.
    4. Rich Reardin raised the question as to what the Development Director has planned based on the gap between fundraising budgeting and actuals.  Cleveland states that, while there is a gap, the underwriting is the same as where it was at this time last year and there have been improvements, including having the Development Director work with Hondo Thompson and Beth Moses for underwriting training.  There have been a lot of changes in what underwriting reps are asked to do and getting everyone on the same page is taking some time.  Louis Malone reminded us that the management of staff is the purview of the General Manager and the Board can pose questions about the staff’s performance through the GM.  President Joe Estivill commented that the budget was indeed in the red, and that it seemed appropriate of the Board to know about underwriting activities in the Development Director’s report.  Rich Reardin asked if the Development Director or the General Manager was overseeing underwriting, and Cleveland replied that, at this point, it was the General Manager’s job to oversee underwriting activities but that the Development Director was in the process of transitioning towards overseeing the entirety of that operation.  Pamela Davidson stressed that a Development Director position is one that a person needs to grow into and several members commended the Development Director’s efforts towards securing 60+% of the Match Madness funds needed to get a matching endowment grant from the Community Foundation for Endowment Programs.
  7. COMMITTEE REPORTS
    1. Executive Committee

i.      They set the agenda but failed to send it out.  We’ll do better in the future, aka, My (Kelly Wherley’s) Bad

  1. Finance Committee

i.      Profit/Loss review, CPB money, Follies potential membership, underwriting low but people are buying at new rates and we’re grandfathering long-time supporters, board needs to be more active in finding supporters for the station, planned giving, phone calls, insurance discussions.  Joe Estivill mentioned the $19K bill we’ve got due for equipment, so the surplus it looks like we have is not quite as big as it seems, as it has been earmarked for expenses.

  1. Policy Committee

i.      Discussion over the grievance policy:  Maria McKinley read the old and new versions regarding the documentation process for grievances and the flexibility it is attempting to grant aid staff and board members in terms of documenting any grievance brought forth to them.  New language reads, “Documentation may be required upon request at any time by any involved party.  Any grievance brought to the General Manager or Board of Directors for resolution must be documented.  If documentation is required, it must be performed by a paid staff member or Board member.”  Louis Malone moves that we accept the policy, Sheryl Mitchell seconds, motion passes.

ii.      Sexual Harassment policy:  The policy was constructed using boilerplate methods from the statewide efforts to standardize these sorts of issues.  Question regarding volunteer cooperation with any potential investigation and confidentiality.  After much discussion, Louis Malone moves that we approve the policy as it has been written, with the amendment that we strike “as much as possible” from the confidentiality clause.  Sheryl seconds.  Motion passes.

  1. Personnel Committee

i.      Sheryl, Joe, and Maria have been working with Louis on the Personnel and Nominating procedure documents but haven’t heard anything back.  They were sent out on 12/22/14 and we need to hear back from board members to finalize these procedures.

  1. OLD BUSINESS
    1. Board of Directors’ Operations Manual

i.      Pushed.

  1. Policy Document Approvals (Continued)

i.      Grievance (edit) – See above

ii.      Sexual Harassment – See above

iii.      Hiring / Board Nomination Policy – See below

  1. NEW BUSINESS
    1. GM’s Formal Recommendation for new News Director

i.      Done (see above).

  1. New Board Member Nominations

i.      See Personnel Committee report from Louis Malone.  Please e-mail Louis Malone with any recommendations.

  1. Health Insurance

i.      The board decided, after long discussion, that we would increase staff members’ salaries and assist them in choosing a governmentally subsidized health insurance program.  $350/mo. pre-tax salary increase for each employee across the board.  This was done both in the interest of the employees and the sustainability of the station.  We made this resolution with the expressed intent of revisiting this policy in a year to make sure it is working for everyone.  The $350 is an effort to get dental and vision on the WFHB side, while the medical would be through the government.  Essentially, each full-time employee gets paid an additional $4,200/yr to cover medical expenses, and the $28K WFHB currently spends on insurance would go away.  Pamela Davidson moves that we increase employees salaries $350/mo. (strongly encouraging them to pay into a health insurance account) with the provision that we review this policy annually, Louis Malone seconds.  The General Manager will figure out the timing (whether or not the shift will become active in February or March—and we certainly don’t want a month-long lapse in employees’ coverage).  Motion passes.

ii.      Louis Malone moves that we purchase life insurance at a cost of $100/mo. with the provision that we review this annually.  Pamela Davidson seconds.  Motion passes.  Meeting adjourned at 9:40pm.

 

A RECAP OF THE MOTIONS MADE, SECONDS, AND PASSES/DENIEDS

 

  1. Approval of minutes was tabled.
  2. Maria McKinley moves that we hire Joe Crawford full-time as the new News Director and Louis Malone seconds.  Motion passes.
  3. Louis Malone moves that Alycin Bektesh be moved to Assistant News Director and her salary be one half of her current salary (beginning February 1st, 2015) and Pamela Davidson seconds.  Motion passes.
  4. Louis Malone moves that we accept the diversity statement as written and adopt the fourth strategy as our commitment to the CPB’s mandate on this, Pamela Davidson seconds.  (It’s been posted on the website for the past two months).  Motion passes.
  5. Louis Malone moves that we accept the grievance policy, Sheryl Mitchell seconds, motion passes.
  6. Sexual Harassment Policy:  Louis Malone moves that we approve the policy as it has been written, with the amendment that we strike “as much as possible” from the confidentiality clause.  Sheryl seconds.  Motion passes.
  7. Pamela Davidson moves that we increase employees salaries $350/mo. (strongly encouraging them to pay into a health insurance account) with the provision that we review this policy annually, Louis Malone seconds.  Motion passes.
  8. The Board also considered the switching of the words “empowered” and “entertained” in the Vision Statement.  Pamela Davidson moved that we accept the changes and Sheryl Mitchell seconded.  Motion passes.

Board of Directors Meeting Minutes – December 22, 2014

WFHB BOARD OF DIRECTORS

BOARD AGENDA FOR December 22nd, 2014

Hooker Conference Room, #245, City Hall

201 N. Morton St., Bloomington, IN

 

  1. CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS
    1. Present:  Joe Estivill, Markus Lowe, Louis Malone, Pamela Davidson, Maria McKinley, Sheryl Mitchell, Richard Fish, William Morris, Rich Reardin.  Kelly Wherley is recorder but was in Arizona and is listening to a recorded audio file.  Audiophile.
    2. Called to order at 7:08pm.
  2. REVIEW / APPROVAL OF MINUTES
    1. Tabled until next meeting.  Waiting for a couple of updates.
  3. GENERAL MANAGER’S REPORT
    1. Cleveland gives his report which highlights:

i.      Drywall has been put up in the newsroom, it’s yet to be painted but that’s coming soon.  We should be able to paint it without buying any paint thanks to Dan Withered.  The Building inspector has been in and gave it the okay, fire alarm is coming soon.  Thanks to William Morris for representing WFHB at the Bloom Magazine reception.  We submitted our AFR to the CPB and the first dispersement should come by January 7th, which will (total) be around $49K.

ii.      Warranty on the recent audit:  Various organizations have different criteria for granting funds based on audits and the length of time our audit will be good for will depend on that (CPB’s criteria changes every year, for example).  But audits going forward should be relatively easy based on the success we experienced on this one.

iii.      Ryder magazine:  We’ve got a full-page ad in the Ryder magazine for the next full year in trade.

iv.      Serve IT:  Serve IT came to audit our computers but felt our radio-specific equipment was a bit beyond their expertise but we are up to date on the office equipment.

v.      Diversity Statement:  We must also begin working on a Diversity Statement initiative that the CPB mandates (and is due ASAP) and adopt one goal from them as well.

vi.      RadioTraffic Service Switch:  On the NFCB Listserv they were offering an analysis service that RadioTraffic provides us and the payment would be one-time vs. the yearly subscription payment we give to RadioTraffic.  Cleveland is looking into the pros and cons of possibly switching this service.

vii.      We also discussed here the News Department and some of the issues that we’ve been tackling recently.

  1. DEVELOPMENT DIRECTOR REPORT
    1. We’d like to make sure that the dates that Dorothy generated for various development meetings and events are translated in the central google calendar.
  2. COMMITTEE REPORTS
    1. Executive Committee

i.      Spoke about the mediation situation in the News Department—William Morris stated that CJAM will do mediation for free.  Also discussed expanding out program agreement with CATSweek.

  1. Finance Committee

i.      Markus Lowe reports that (other than the topics covered in the GM report) we’re close to 99% fulfillment on the Fall Fund Drive pledges.  We’re still waiting on an Angel Donor whose contribution is tied up in a trust.  Spoke about the health insurance cost increases coming up (which are significant) and what kind of alternatives we might consider to help with this.  The ACA figures largely in this discussion and we floated various experts in insurance and the new governmental subsidies and we’ll be reaching out to them for advice on this matter.  This is a sensitive issue (including time) and we’re going to make every effort to consult and inform staff and guide them through any processes we initiate.  Finance Committee discussed profit/loss for the last month.

  1. Policy Committee

i.      Markus Lowe reports that final edits to the remaining two job descriptions will be completed shortly.  The grievance policy is being finalized and will be brought forward to the next meeting and the sexual harassment policy is in its beginning stages.  The next big thing is going to be the by-laws which require a membership vote to change so those are going to need special attention and a special timeline to make sure the membership is apprised of any proposed changes.

  1. Personnel Committee

i.      This committee is going to be working on hiring and nomination procedures and the documents which will be addressed in the January session.  In terms of appointed board members and their assigned terms/or if they’re up for re-election:  Sheryl Mitchell was appointed to a three-year term, Louis Malone is going to be up for re-election, Joe Estivill is up for re-election, Rich Reardin was assigned a two-year term, Pamela Davidson is up for re-election.

  1. OLD BUSINESS
    1. Board of Directors’ Operations Manual

i.      Markus has been working on this and has been looking at Board Source Online that does surveys and reports and have ten areas of any board’s responsibilities and suggests we divide those up among current members.  He’ll be e-mailing out the ten areas and would like folks to put this on their radars as this could be a good guideline for creating the manual.

  1. CATS / News Department

i.      We’re backing off the idea of shared facilities and working towards an expansion of cooperative programming.

  1. Equipment Audit

i.      Nothing significant to report at this time.

  1. NEW BUSINESS
    1. Policy Document Approvals (Continued)

i.      Nothing to report at this point.

  1. Board Facilitator on Annual Meeting

i.      Food, room, table and general logistics are going to Board Secretary, Kelly Wherley and Brother William offered to help.

  1. Diversity Statement

i.      This is required by the Corporation for Public Broadcasting.  William Morris had some edits for the working Diversity Statement and Cleveland is going to send those out and we’ll vote on it via e-mail.  It’s a living document and can be re-visited at any time.

  1. Vision Statement

i.      It reads:  “WFHB community radio envisions a diverse, sustainable, participatory multi-media service that contributes to an empowered, informed, and entertained community.”  Motion to approve and seconds were had and motion passes.

  1. Brother William Morris announced that he’s taking over the Friday afternoon show for Joe Borne at WFIU and he’s gotten some ideas for how WFHB can improve and will be sharing those as time goes on.
  2. Committee Reassignment discussion:  Various discussions about board members switching committee membership.  Rich Reardin is going to switch to the Fundraising Committee and also to the Facilities Committee.

Firehouse Follies presents ‘Forbidden Vegetables’ December 14 feat. Harpeth Rising

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The WFHB Unusual Suspects Radio Acting Troupe is pleased to announce that two of our more popular characters from shows past–Penelope Pringle, vascular recovery nurse, and Oprah Operagurl, the only opera singer in the world to accompany herself on the violin–have time in their busy schedules to join us for “Forbidden Vegetables,” the winter edition of the Firehouse Follies.Plus, special musical guests Harpeth Rising. Join us at 4 p.m. Dec. 14 at the Ivy Tech Waldron Whikehart Morris Auditorium to see what they’re up to. You’ll be glad you did!

Board of Directors Meeting Minutes – November 24, 2014

WFHB BOARD OF DIRECTORS

BOARD AGENDA FOR November 24th, 2014

Hooker Conference Room, #245, City Hall

201 N. Morton St., Bloomington, IN

 

Present:  Rich Reardin, William Hosea, William Vance, Liz Mitchell, Clarence Boone, Darin Bagley, William Morris, Kelsey Lynn Wagoner, Sheryl Mitchell, Joe Estivill, Louis Malone, Pamela Davidson, Cleveland Dietz, Maria McKinley, Andy Ruff, Markus Lowe, Kelly Wherley (recorder).

 

  1. CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS
  2. PRESENTATION FROM THE BLOOMINGTON BRANCH OF THE NAACP
    1. Bill Vance read a prepared statement from the Bloomington Branch of the NAACP concerning their stance on Bring It On! and its timeslot.  Joe Estivill stated that the programming schedule lies outside the realm of the Board’s purview.  William Morris stressed the fact that the change in timeslot affects not only Bring it On! but also Hola Bloomington and the effects that changing the timeslot would have on the producers and the listenership.  Cleveland ran down the rationale for changing the timeslot and stated there is a survey posted online requesting listener feedback that went up today (November 24th) or you could call the station and someone will walk you through it.  The board and the attendees discussed various pros and cons of moving the public affairs shows to a noon timeslot—no decisions were made and the time shift is simply an idea at this point, not a foregone conclusion.  Clarence Boone stated his role in producing Bring it On! which includes all of the content (guests, scripts, music, etc.) and that the News Director leaves the building shortly after the show begins as it stands.  Clarence was also not aware that a news survey was being disseminated.
  3. PRESENTATION BY ANDY RUFF
    1. Andy presents what he feels is a systemic problem of misrepresentation by certain WFHB volunteers of the recent deer culling issue—both in the communications sent by the volunteers and by the show’s willingness (or lack thereof) to present people and the arguments they proffer when they don’t coincide with what he feels is a very obvious bias displayed by the show’s producer, Dan Young.  James McNamara has a website which has often smeared public officials and Dan Young has obvious ties to James.  As an example, a freedom of information act requesting all messages sent concerning homelessness and deer culling.  Andy feels Dan Young is using WFHB to promote a side of an issue he feels very passionately about, and he should provide a disclaimer at the very least if this is the case.  Andy Ruff also called into question the motives behind Doug Storm and kind of questions (and tone) he employs when asking guests about their opinions for Interchange.  The distinction between a news show like Ecoreport (which Andy was told by Joe Crawford is a news show) and a Public Affairs show like Interchange.  Andy claimed Doug Storm was unfairly aggressive to one side of the argument and not the other.  Andy Ruff also stated that, unsolicited, several people have told him that, while they have supported WFHB in the past, they will no longer do so in the future as a result of the coverage WFHB provided on this issue.  Additionally, he suggests some kind of formal apology be made (perhaps on the website) that a.) acknowledges the lapse in balanced reporting this issue has received and b.) a reiteration of WFHB’s sustained commitment to  balanced reporting in the future.
  4. WFHB BOARD PRESIDENT JOE ESTIVILL’S RECENT BUSINESS
    1. He asked Vicki to marry him and she, despite all inner voices to the contrary, said yes!  Congratulations, Joe!!
  5. REVIEW / APPROVAL OF MINUTES
    1. September minutes were sent out again for comments and corrections, and the board has a week to respond.
    2. October minutes were approved with a small correction from Sheryl Mitchell and posting the governance documents online.  Minutes approved.
  6. GENERAL MANAGER’S REPORT
    1. Hoagy Carmichael birthday celebration generated just under $1,200 for the station.  Nearly 80 people attended.
    2. Spinitron and Radio Free America have merged—and the merger has, for us, entailed the cool role of being a beta-testing partner.  After a show has aired, it will be up for two weeks, so folks who might’ve missed your show live could have two weeks to hear it after (the maximum legal time).
    3. Louis Malone and the Rhino’s Youth Radio Collaboration Presentation:  Louis reports that the presentation took place on December 9, 2014 at County Council.  We had Dorothy Granger, Kelly Kish, and Brad Wilhelm presented before the Monroe County Council.  Louis discussed the grant that YSB assisted WFHB in getting and how this will improve the services that WFHB and Rhino’s can offer to youth in the community.  We’ll be meeting on Saturday, December 13, 2014 for a WFHB visioning retreat.
  7. DEVELOPMENT DIRECTOR REPORT
    1. There is a significant raise in price for underwriting and we discussed the “sticker shock” that some underwriters might experience and the kinds of concessions we’re willing to make for long-time underwriters.  Various aspects of advertising, the ways we make it more enticing for businesses and the ways we can continue to make it worth advertisers time and money were discussed.
  8. COMMITTEE REPORTS
    1. Executive Committee

i.      Didn’t meet this month due to vacations schedules but did meet via e-mail.

  1. Finance Committee

i.      Pamela Davidson recapped the Finance Committee report.

  1. Policy Committee

i.      Met per usual but we’ll be going over the documents specifically later in the meeting.

  1. Personnel Committee

i.      Finalizing hiring and nominating policies and how the committee will be performing in the future.  Lots of good work going on here.

ii.      General Manger evaluation:  It will go live on black Friday and will be open for two weeks for all volunteers and will help the Policy Committee evaluate the General Manager evaluation.  ON the 22nd the board will have time to review the GM’s statements as well as the statements made by the online evaluations.

  1. OLD BUSINESS
    1. Board of Directors’ Operations Manual

i.      Terms are up and we need to determine whose positions are up for re/election in the 2015 board election meeting in June.

  1. CATS / News Department

i.      Trying to have a meeting on December 3rd to discuss a variety of things, but this could be complicated by the surgery that Alycin Bektesh is going through in the near future.

  1. Equipment Audit

i.      Cleveland reports that Serve IT is definitely doing the equipment audit and the students will be meeting with him soon to get started.

  1. News Summit Report

i.      Cleveland would like to share the praise given by the board and Markus Lowe would like to see some kind of action item list—not dissimilar from the strategic plan—that would be able to track the kind of progress that the News Summit can facilitate.  We also discussed briefly progress with the BloomingOUT podcast issue.  Ideas for a best-of years end program show were discussed.

  1. Activate Personnel Nominating Committee to produce Policy on nominations and hiring  / General Manager Evaluation

i.      In progress, discussed earlier for GM review and online survey.

  1. Board/Visioning Retreat

i.      13th of December, no venue has been announced yet.

  1. NEW BUSINESS
    1. Policy Document Approvals (Continued) (Pamela Davidson is inclined to abstain from all votes concerning position descriptions as she feels it is outside the purview of any board of directors)

i.      Development Director:

  1. The first duty mentioned is underwriter.
  2. There were some changes in the qualifications which were:
    1. #11  “informs” board instead of “reports to” board so that the DD would not necessarily have to be present for every board meeting.
    2. #16  the DD needs to gets approval from somewhere, not necessarily the board, for expenses relating to development expenses.
    3. Experience and education is worded such that education is preferred and/or relevant experience is required for placement.

ii.      Music Director

  1. Formatting was done to make more uniform the position description.
  2. Remove the word “new” when it comes to technology and evaluation so that it reflects a more ongoing process.
  3. Music Events:  Covered with “works with other staff members to achieve other departmental goals”.  It doesn’t say anything specifically about organizing and initiating musical events, and #10 is a catch-all for all other things for the music director.
  4. Include a line which says something to the effect of , “oversees musical events that occur outside of the station”.
    1. Two changes:  remove “new” when it pertains to technology and evaluation, include oversight responsibilities as it pertains to off-site musical events, whether they be fund-raisers or not.

iii.      News Director

  1. Strike the “new” with regards to technology and training/evaluation.
  2. Include verbiage similar to Music Director pertaining to oversight of off-site news productions.
  3. Grievance Policy

i.      Added note to #4:   If grievance involves president of the board, then grievance should go to board secretary.

ii.      If a paid staff member comes into contact with a grievance, then the burden of documenting this grievance falls to the paid staff member.

iii.      Markus Lowe suggests that the Grievance Policy go into effect after the 1st of the year so that it does not drop abruptly on the volunteer staff and ensure the board is clear on what we’re proposing.

iv.      Kelly Wherley moves to accept and be effective on the 1st of 2015, Sheryl Mitchell seconds, motion passes.

  1. December 22nd, 2014 Meeting

i.      Maria suggests bringing snacks and treats for our next meeting—it is the holidays afterall.

  1. WFHB EVENTS—POLICIES REGARDING VOLUNTEER DRINKING WHILE STAFFING WFHB EVENTS AND CASH HANDLING

i.      Policy and enforcement variables were discussed and we’d like to establish guidelines for volunteer drinking while representing WFHB at a WFHB sponsored event.

ii.      Joe Estivill suggests having a written form detailing the procedures for handling cash (intended for WFHB) at live events.

  1. RESPONSE TO ANDY RUFF

i.      Rich Reardin volunteered to write the initial response and will send it to Kelly Wherley to send around for approval.

Programming Summit Minutes – November 19, 2014

PROGRAMMING SUMMIT

NOVEMBER 19, 2014  6PM

WFHB Studios

Agenda

1.  Music Director Observations & Suggestions

2.  News Director Observations & Suggestions

3.  Visitor Comment

4.  Committee Discussion

5.  Visitor Comment

6.  Adjourn

Present

Cleveland Dietz, Jim Manion, Rich Reardin, Maria McKinley, Emily Jackson, Alycin Bektesh, Sarah Ryterband, William Hosea, Liz Mitchell, Chet Chmielewski, Joe Crawford, Clarence Boone, Jim Mitchell, Matt Igleski, Araceli Gomez, Kelly Wherley, Cynthia Wolfe, Trish Kerle, Cynthia Roberts-Hall

1.  Music Director Observations & Suggestions

Jim Manion offered highlights Music Committee activities of the past year:

a. revised and approved new DJ Guidelines

b. trained many new DJs – there are younger DJs coming to WFHB

c. branded Firehouse Sessions – WFHB on air live sessions with visiting artists, mixed and uploaded to the website

d. researched “time shift listening” which means having DJ mixes available via the website for streaming (not downloading).  WFHB will partner with Radio Free America and Spinitron as a beta tester for their new initiative.  Therefore free and much easier than doing it in house.

Jim stated that he was inspired by Alycin and the process she went through this summer with the News Summit and hope to do it with the Music Dept. next year.

2.  News Director Observations & Suggestions

Alycin described activities of the News & Public Affairs Committee:

Annual review of all shows, both syndicated and in house — 31 total

Review Show Proposals which include the Proposal Form and sample audio

Regarding the News Summit: a great deal of information gathered from the many meetings, resulting in a 40 page document.

Five Areas examined:  Schedule — Mission — Facilities — Training — Governance

Alycin spends most of her time working on the Daily Local News.  To adequately assist the evening shows, she would have to be at the station for more than 8 hours a day.   Looking at each show, how many hours per week are required?  How many should be available?

More than 60 hours a week would be needed to keep these shows going successfully.  A strong conclusion was that the current situation is not sustainable.  At the same time, no one wanted to consider cutting any shows.

Four conclusions:

1. News VS Public Affairs – these are very different models requiring different training and skill sets

2. Need more listener input and staff feedback for the shows

3. Training in needed in equipment use and in broadcasting style

4. There needs to be a second eye on the show and its production

If you look at the organizational structure of the News Department, each line goes to Alycin, every producer of every show.  Again, the process of the News Summit reveals an unsustainable situation.  While highly dedicated, staff are primed for burnout.  These summaries were presented to the Board along with a wish list.  There is currently no more money to hire more staff.  It is very difficult to find a solution as Alycin shared that on many occasions she would come to work thinking she’s found the answer.  But alas, nothing workable has yet been found to address the problem.  Alycin suggested that one way to try — what can be done by 2015?

Suggestion: Move the second airing of Democracy Now to 6pm and move the 6pm-7pm shows to noon.

Split the duties of these two areas: News & Public Affairs

3.  Visitor Comment

4.  Committee Discussion

5.  Visitor Comment

(notes below include visitor and committee comments)

Discussion revolved around the problem faced by show producers and volunteers if the shows were on at noon.  Clarence Boone stated that leaving work at mid-day for the time needed (more than an hour) would be difficult, as would lining up guests at mid-day.  Araceli stated it would be OK for her to be at WFHB for HOLA Bloomington at noon, but hard for volunteers.  Others also had questions about the listenership being able to listen at noon.  Many people are working, while at 6pm they are free to listen.  Could shows be pre-recorded and aired at noon?  The discussion also included how people listen.  More people are using podcasts options and listen when they want.  Some were not so sure that podcasts were a first choice and the time slot made a big difference.

The comment was made that clearly there are obstacles in making any changes but there are huge obstacles to the situation staying the same.

Could some shows change time slots?  Hola Bloomington and Bring it On are Monday and Friday, could they stay at 6pm?  Discussion of having schedule changes confuse people.

Discussion about a call-in show, Alycin noted that she has been charged by the Board to create a call-in show.  This was one very strong preference in the Strategic Planning survey.  Some discussion about how a call-in show would work.  Now with tweets and texting, more options than just the phone.  Discussion of when people listen, how we know who listens and that we need to know who is listening and when.  Perhaps a short survey is needed right away.  What feedback can we get?   Listeners of Democracy Now at noon are quite devoted and would be upset by this change.  How can we make changes not be too painful for anyone?

Jim Manion noted that he attended a conference session titled: “How to Make Schedule Changes without Being Killed.”  It is typically difficult, but we should embrace change and accept the challenge and help the WFHB community do the same.  He also noted that in the community radio world, 11am to 1pm is typically slotted for news and information.

At the conclusion of the meeting, the committees decided to conduct both a listener survey and a survey of the volunteers associated with the 6 -7 PM shows to assess availability. The listener survey became public November 24 and will remain available by Internet and phone until December 17. The data will be reviewed as the next step in the process at the December 18 meeting of the News and Public Affairs Committee.

6.  Adjourn

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